The Boxer Club of Canada Inc.

Minutes of the General Meeting held on Monday April 4, 2016
The meeting was called to order at approx. 8:03 p.m. - on-line Moderator/Chair. – President: Dave Gilmour

Attendance (21 members): Marta Nettelfield, Paul & Judy Wilcox, Francine Gillanders, Doris Avery, Jenny and Michael Catton, Christine Burton, Mary Curl, Kim Long, Dave & Patti Gilmour, Lee Nowak, Tammy Ranta, Cindy Thomas, Kirstan Sonnenberg, Kimberly Smith, Gloria Bracchetti, Shirley Bell, Lena Arkell, Sandra Beck
 
Reminder: A quick reminder that there is a prize at the end of the year for everyone that has attended a meeting, served on the exec or a committee. You get one entry for every meeting attended, committee served on or exec position. They go into a hat at the end of the year and a name is drawn.

Minutes: 

Dave: I would like to call this meeting to order. If everybody could please type in your name for attendance sake.

As Lillian is not here we will move on to last meetings minutes.
As everyone should of had a chance to read last month's minutes. Did anybody notice any errors or omissions?
Dave: I move the minutes be accepted as written.  Jenny  seconded.

Business Arising From the Minutes – None

Programme: Lillian: Not in attendance
               Sent after meeting: 2 items posted to the list

Treasurer’s Report – Kim Long

• Kim: February 29, 2016  -  $14,727.25
•  March 2016  Debits  -  $19.00 S/C , Mary Curl - $62.28 (Mobile Chat App)                         
• Credits - $135.00 (New Memberships), $75.00 (Membership 2016), $40.00 (Trophy Fund), $18.00 (Extra Plague 2015)
• Balance  -  $ 14,913.97
• Kim: I move my report

COMMITTEE REPORTS
Show Committee :  Mary -

• Mary: No report at present

Dave: As Ann and Richard are not here we will move onto membership

Trophy Committee: Anne McDougall

Publicity:  Rich Tarrington

Membership: Doris Avery

• Doris: We have received two new Member Applications this month. 
• The first is from Deanne Sinnott Williams and her sponsors Kim Long and Melissa Mathers have been contacted.  
• The second application is from Adina Black, her sponsors, Sharon Berry and Kim Long have also been contacted. 
• If anyone has any concerns, please let me know. 
• I would also like to welcome Terri-Lee Foley-Cossar who is starting her Probationary Membership this month. 

Discipline Committee: 

• Jenny: No Report

Obedience Committee:  Marta Nettelfield

• Marta - No Report

Awards Committee: Mary & Shirley & Sandra

• Mary: Wrapped up - the deadline was March 31st. CKC lists made it easier but do not show owners names unfortunately

Fund Raising Committee:  Patti

• Patti:  Things are looking good for the on-line auction in June. Donations continue to come in from companies being canvassed. A few club members are also making donations.
• Kirstan: What sort of donations are you looking for?
• Patti: We are not being picky
• Kirstan: I'll do up a basket.  I'm guessing that the items will be shipping paid by buyer?
• Dave: You are right KC. Just send Patti a pic of the basket. Thank you very much.

Nomination Committee: Francine Gillanders, Karen Parton and Tammy Ranta

• Francine:

Regional Directors for Zones:
1: Atlantic - Vacant
2: New Brunswick & Prince Edward Island - Kim Long
3: Quebec - Barry Green
4: Ontario North - Shawn Mealey
5: Ontario East - nominated Richard Terrington
6: Ontario West - nominated Melissa Mathers
7: Ontario Central - Gord Graffman
8: Manitoba - Bev Pope
9: Saskatchewan - Irene Waddell
10: Alberta - Marta Nettlefield
11: British Columbia South West - Cora Verhulst
12: British Columbia & Yukon - Vacant

Executive
Recording Secretary - Mary Curl
Treasurer - Kim Long
Vice President -
               Christine Burton,
               Shirley Bell -  Nominated by Anne McDougall

• Dave: So with the exception of Vice President all other positions are by acclamation
• I would like to thank those that have let their names stand for existing assignments as well as those that stepped up to fill vacant director spots and also for throwing their hats into the election
• The nomination committee will work with Mary and get the ballots up for everyone to place their vote for the Vice President position. You will have till the end of May to get your votes in.

Reading of General Correspondence:  Cindy Thomas

• Mary (for Cindy who had to leave) : Letter of date approval for BCC Regional Specialty August 13, 2016 in East St. Paul, MB. Also letter of approval for judges panel for the same show.

Good & Welfare: Lillian Wainright

• Mary (sent by Lillian after meeting): a thank you for card from Mike Hockley, with  a note saying he hopes to be back in the ring in May

 
Old Business:  

• Paul W: was there any decision on making donations. It was brought up before about making donations because we had a surplus of money
• Dave: There has been no decision made yet at to how much or to who
• Mary: Perhaps members could send suggestions for donations to the executive so a list could be made up of possibles
• Marta: Are we going to have a vote on the host club/location for the 2018 National?
• Dave: We will have a vote but we had made no mention of an upcoming vote for this meeting so we will have to put it in this month's minutes for next month

New Business:

• None 

*Out of sequence* - 8:51 pm - Publicity

• Sandra: I missed the first part of the meeting... was richard here with publicity, did we get a brochure and club t-shirts?
• Dave: Richard was not here but Mary is working on a brochure and we have been talking about club t-shirts. We you just referring for the volunteers for the pet expro or for anybody else to purchase
• Sandra: I personally would be interested in purchasing a club shirt or cap or... and wondered if that was what was happening
• Dave: It is something we are looking into

Dave: If no one has anything else they want to discuss I would like to move this meeting adjourned.  Christine seconded.

8:55pm
 
Next regular meeting May 2nd, 2016, 8 pm Ontario time - Note Ontario is on Daylight Savings time

NOTICE re: Elections:

The link to the voting site is:  https://fs23.formsite.com/BoxerClubofCanada/form5/index.html

You will need your membership number to vote.  If you have forgotten it contact Mary, Doris or Cindy