The Boxer Club of Canada Inc.

Minutes of the General Meeting held on Monday April 4th, 2011
The meeting was called to order at approx. 7:58 p.m. - on-line Moderator/Chair. – Past President: Mike Catton
Attendance: Michael Catton, Marta Nettelfield, Erin Pottle, Jenny Catton, Mary & Paul Dulong, Francine & Jim Gillanders, Bernice Langley, Kim Long, Irene & Len Waddell, Kevin Serjeant, Dave & Patti Gilmour, Paul and Judy Wilcox, Sandra Beck, Christine Burton, Norah McGriskin, Cindy Thomas, Lillian Wainwright, Kristi Wagg, Lee & Maryjane Nowak, Richard Tarrington.

Note from Mike: Jenny is taking a course on line tonight so she will just be able to check in periodically.  She has asked me to chair the meeting for her

Minutes:  Mike asked “Did everyone get their minutes and, if so, are there any issues” -   No errors or omission.
Moved by Paul Dulong Seconded by Jenny Catton - Minutes accepted

Business Arising From the Minutes – None              
Program: Lillian:  No Report
Treasurer’s Report - Paul Dulong

• Treasurer's Report at Mar 31'11    - Receipts:  Membership  35.00, Ppd Exp (Echo)  840.00, Acct Rec 40.00, Ppd Dinners 178.50........   Disbursements:  Printing Supplies (110.01), Trophies & Prizes (243.53),  Bank Fees  (13.68) and Donations H&S-Whitmore (50.00)  leaving a closing Cash Balance of  $ 6,826.86 .......

• Paul Dulong moved his report, report accepted

COMMITTEE REPORTS
Publicity  No Report
Show Committee Anne McDougall (not in attendance)

• Mike: Anne was asking for the names of the members who have reserved RV spots at the show.  If you haven't contacted her, please do so

BOXER EXTRAVAGANZA: - Mary Curl (not in attendance)

• Paul Dulong reported:
• Everything is going according to schedule and the premium list are out
• Get registered for the Doppler Clinic & Semen collections. If more do not register this won’t be happening!  Info at  www.BoxerExtravaganza.ca
• So far only 6 have register for the echo clinic.
• Christine asked – how many do we need to have to make it go?  Paul replied: 30
• Sandra: Is this being advertised to other breeds?  Paul: Yes, one other breed has already signed up

Trophy Committee: Anne - No Report
Publicity: Linda Norris – (not in attendance)  No Report
Programme:  Lillian – No Report
Membership: Patti Gilmour

• An application for membership has been received from Kelli Smith (Duncansville, Pennsylvania).  Both sponsors -- Donna Schaffer and Josie O'Reilly -- have been contacted. Please let me know if there are any concerns..
• Patti moved her report, report accepted

Discipline Committee:  Frank Rouse (Not in attendance) - No Report
Obedience Committee:  Marta Nettelfield  - No report
Fund Raising Committee:  No Report
Nominations Committee – Christine

• Ballots will be going out this week with instructions.
• These are the nominations as I have them. (Secretary’s note – I have updated the status of the nominees as per Sandra)
• President: Jenny Catton  (incumbent) – accepted.  Dave Gilmour – accepted.
• Corresponding Secretary: Cindy Thomas  (incumbent)  - accepted.  Patti Gilmour – declined.  Mary Curl -declined
• Directors Newfoundland / Labrador and Nova Scotia - Eleanor Foley (incumbent) – accepted.
•  New Brunswick and Prince Edward Island - Kim Long  - accepted
• Ontario East - Kevin Serjeant – accepted
• Ontario West - none
• Ontario North - Bill Frankland – accepted
• Ontario Central -  none
• Quebec - Barry Green  (incumbent) – accepted
• Manitoba – none
• Saskatchewan - Irene Waddell  (incumbent)  accepted
• Alberta - Marta Nettlefield accepted
• British Columbia South West - Cora Verhulst  (incumbent)  accepted
• British Columbia Interior & Yukon - Sandra Beck – accepted

Norah: Will the ballots be counted by an independent scrutineer?

• Christine: Ballots will be sent to the clubs auditor.  Votes will be counted at the AGM
• A discussion was held regarding why the Auditor is not counting the ballots.
• The Constitution states: SECTION 11 - Elections Ballots will be counted and results announced at the Annual General Meeting.
• If you are not satisfied with the procedure, take action to get the Constitution changed

Mike: Many thanks to Christine and the Nominations Committee and thanks to everyone who has let his/her name stand.

• Christine moved her report, report accepted

Special Service Committee: Deb Allardyce not in attendance)
Reading of General Correspondence:  Cindy Thomas – no report

• Cindy moved her report, report accepted

Old Business: None
Good & Welfare – Lillian Wainwright

• Sympathy cards sent to Eve & Mary's families. I presume Paul sent appropriate donations
• Paul – See Treasurer’s Report
• If everyone is not aware - Stan Whitmore passed away recently.  Then Mary Curl's father in law passed away
• Paul Wilcox asked for a moment of silence for Stan.
• Mike: All our condolences to both families and their friends
• Lillian moved her report, accepted

New Business:

• Marta: After our last meeting, I exchanged several emails with various people about two new awards.  The idea was met with enthusiasm.
• Award 1 - BCC Versatility Award - similar criteria as the Alberta Boxer Club Versatility Award.  I can provide details of the criteria
• Award 2 - Agility Award, modeled after the Royal Trophy.  I would personally sponsor this annual award in memory of my Lobo.
• Lillian: Are they Annual Awards?
• Marta: The Versatility Award is open to all boxers that qualify - when they qualify. 
• Agility Award would be annual. Versatility Award is also awarded posthumously is that the correct term for dogs?), as is the Alberta Boxer Club Versatility Award.
• Sandra: The Versatility Award would be sponsored by the BCC?  Marta: Yes that is my proposal
• Sandra asked that the criteria for the Versatility Award be sent out to members for their input
• Marta: Briefly - dog must be titled in 3 regular CKC events - conformation, obedience and agility for example. Any regular CKC event would qualify. No hic, no p-cd
• Send input to Kristi Wagg
• Kristi: I have already received the criteria from Marta and have been getting a proposal together for the AGM.

Ballots for the 2012 National

• Only 10 ballots were received.  Jim McGriskin will be judging Sweeps at the National

Lillian: the gift from the Stantial family from Nancy's estate to be used as prizes and fund raising... will be picking up the multitude of items the latter half of May and delivering them to the executive.  Some of the smaller items may be used this year at the silent auction, the others - and there are some pricey ones.. to be used as prizes at future BCC specialties.

• The items were specific to the BCC -- but could be done on line as long as the funds went to the BCC. dont know what we are getting - as the family are packing all dog related items up for me to pick up
• Sandra:  perhaps something the fundraising committee could take on?
• Mike: I think that is an excellent idea Sandra. I don't know if we actually have a committee as such right now.  Mary was looking for volunteers
• A discussion was held regard how to deal with the bequest.
•  

Sandra moved:  that the executive could decide what is to go as prizes and what is to go to auction.

• Paul Dulong Seconded
• Motion passed - the only thing that would affect this is if the Stantial family told us they wanted everything to go as prizes - if they had a specific idea as to where the items were to go

Jenny: On that note what does everyone think about doing an In Memoriam page on the website & in the Catalogue for our members that have passed away? Alss a thank you to the different members that have donated books, figurines etc upon the death of a Boxer member in their family?

• Many thought that this was a great idea.

Jenny Catton moved to adjourn, Paul Dulong seconded.  Meeting closed at 9:19 p.m.
Next Meeting:   Monday May 2nd, 2011 – 8 p.m. Ontario time.