Untitled Document

The Boxer Club of Canada Inc.
Minutes of the General Meeting held on Monday April 12th, 2010
The meeting was called to order at approx. 8:05 p.m. - on-line moderator. – President – Jenny Catton

Attendance:
Paul & Mary Dulong, Shirley Bell, Jenny & Mike Catton, Karen Parton, Lillian Wainwright, Anne McDougall, Lee Nowak, Mary Curl, Sharon Berry, Jim & Francine Gillanders, Kristi Wagg, Kim Long, Christine Burton, Sandra Beck, Bernice Langley, Betty Rouse, Doris Avery, Erin Pottle, KC Obrien, Karen Parton, Verena & Peter Jaeger, Laura King, Norah McGriskin, Paul Wilcox, Sheila McAvoy,

Jenny asked if there were any errors or omissions: none noted.
Anne McDougall moved the minutes be accepted, seconded by Paul Dulong. Carried
No business arising from the minutes.
Treasurer’s Report Paul Dulong:

Financial Report is posted on website
Treasurer's Report at Mar 31'10 - With a note of sadness, I must report there were NO receipts this month but we did have Disbursements for Postage 25.44 and Printing Supplies 143.27, leaving a closing Cash Balance of $ 7,929.57.
Questions: Lillian – paul did you get my note that I have a bill on the way?
Paul: yes.
Moved by Paul Dulong, Seconded by Lillian Wainright. Accepted

COMMITTEE REPORTS:
Show Committee Anne McDougal

Get your reservation in at the red pine for the regional by may 1, Premium List is out, thanks Mary, get your ad in for the catalogue
all info is in the premium, list on the web site
Shirley: I noticed the ballot for 2011 judges has been posted on in the members only section
Jenny: Please make sure that you get the NEW ballot TO ME before May 15. That way you have a month to look at the additional judges that have been nominated & vote.
Mary: Clay Haviland is on the ballot – He shouldn’t be should he?
Jenny: No I will send you a corrected ballot to put up.
Jenny: Has anyone seen the flyer that Linda made up? No one responded.
Anne moved her report, Paul Dulong seconded. Accepted

Publicity No Report
Trophy Committee Shirley Bell

Trophies....are all organized, still tabulating show wins.
Shirley moved her report, Paul Dulong seconded.

Out of sequence:
Reading of General Correspondence Shirley Bell

Letter from CKC asking for $1000 donation from all clubs and $100 from each member. As well, letter from CKC asking that we change our standard to allow tails
Jenny: I would like to hold any discussion re the CKC until later on in the meeting after all of the reports.
Shirley moved her report,Paul Dulong seconded.

Programme Committee Lillian Wainwright

Program will be the discussion on the CKC - as per info sent out earlier this week-end
Lillian moved her report, Report accepted

Membership Christine Burton

Discipline Committee: Frank Rouse, No Report
Obedience Committee Marta Nettelfield , No Report

Lillian: We should consider changing that portfolio to Performance chair - as we now have boxers in rally, herding, etc.
Jenny: We can look into that Lillian

Fund Raising Committee Mary Curl

Kristi picked up the books we want to auction so now we have to catalogue them etc. No other news at present.
Karen Parton: For the Alliston Specialty we are doing the 50/50 and hopefully something like the baskets that Norah did last year. Any ideas or donations gratefully accepted
Mary moved her report, Paul Dulong seconded.

Nominations Committee: Mike Catton

Mike: There are three Executive positions up for election this year.

Treasurer - Paul had agreed to let his name stand again and there were no other nominees. Paul is the Treasurer by acclamation - thanks Paul for the past and future work
Recording Secretary - Mary has agreed to let her name stand again. There were no other nominees. Mary will be our Recording Secretary for the next two years. Thanks Mary for all the work you have put in - and the work you will put in.
Vice President - Dave - who can't be at the meeting tonight - cannot let his name stand for another term. We thank Dave for all his work and he will be missed on the Executive.
We have had two nominations for the position of VP. Christine Burton - nominated by Gloria Bracchetti. Erin Pottle - nominated by Anne McDougall
Both candidates have agreed to let their names stand and there will be an election for this position. Thanks to Christine and Erin for standing for election and good luck
Jenny will be preparing the ballot and it will go out as per the Constitution.

Mike moved his report, seconded by Anne McDougall

Good & Welfare: Lillian Wainright

Sent planter/flowers to Irene Waddell in Regina, have sent sympathy cards to Anne McDougall and
Anne McDougall: I want to thank everyone for their cards, emails and kind thoughts in death of our son. it means a lot that people care.
Francine: Mary Jane Nowak went into the hospital last Friday and most likely will there all this week
Lillian: Remember - if I don’t get notified that someone is ill or someone has passed on, I cannot send anything on behalf of the club
Lillian moved her report. Report Accepted

Old Business:

Jenny: Can we deal with the Royal Canin sponsorship at Oxford County first
Shirley Bell: Letter sent re the sponsorship....heard nothing back yet.
Shirley Bell: Did we do membership? I understand one of the member applicants has been suspended by CKC for 2 years

Mary: That is an application that has not been brought forward because of discipline hearings at CKC - I have no first hand knowledge of the outcome
Mike: The matter was heard at the recent CKC Appeal Committee meeting. A decision has been reached but I don't know for sure if the parties have been advised of the results so i don't know if I am at liberty to divulge the decision to the BCC as yet. Sorry.

Out of sequence:

Mary reported for Christine (Membership): The following have completed their probationary period and, if there are no objections, be declared Ordinary members at the next meeting: Kim Long Terri Pickett, Karen Deschambault
Paul Dulong: With regard to the Membership Application, may I suggest it be moved to the open area of the Club website instead of being buried in the members section?

Jenny asked for the rational for this.
Paul: Members don’t need one.
Mary: It would also let people know what is involved with applying for membership
Jenny: Are we in favour of placing the Membership Application in teh general section of our website & removing it from the Member's Only Section?
All in Favour, carried

Return To Old Business

Jenny: One question I have re Royal Canin; what position are we in if we don't hear back from Oxford &/ Purina?
Anne: If we are looking at returning to a stand-alone show we need to know soon.
Mary: If we are not allowed to have RC at the National I say we move the show to another location. it is too much money to loose and also we are the ones that contracted with RC in the first place - it would be bad not to have them.
Jenny:this cannot be resolved here at the meeting we are going to have to get together to sort this out asap.

New Business

Jenny: Onto the CKC discussion re donating $1 000 to their funds.

Mike: As you are aware, the CKC, at the 2010 AGM in Winnipeg, announced it was in dire financial straits due to a significant, larger than expected loss in the 4th quarter of 2009. The loss is due to many factors including, but not limited to: the recent move to new offices, lower than expected registrations, lower than expected show revenues, lower than expected membership renewals and a loss at Apex Publishing. The independently audited financial report was made available to the membership. At the AGM, it was disclosed that the CKC, at that time, may have difficulty meeting the April payroll. Without financial assistance from the members and member clubs, the CKC may have to drastically alter their focus. It was made clear that registrations would not be affected. The CKC will still be able to register purebred litters and dogs but virtually everything else is on the table. The CKC has taken some action already and a vigorous plan is being put into place to correct the situation.
In the meantime, the CKC is asking member clubs to donate $1,000.00 as well as asking members to donate $100.00 to help the CKC get on its feet once more. To be clear, this is a donation / gift, not a loan and not a charitable donation. There is no plan in place for the CKC to repay the money.
The BCC Executive met on this issue and we firmly believe that this is a decision to be made by the membership of the Club. Our recommendation is that the BCC defer deciding on this issue until we see the action plan being put into place by the CKC. The Executive 2010 04 12
A lengthy discussion was held on this topic. Most people agreedwith the above.
Sheila McAvoy informed us of Federations being started.

Sheila: I was just at the meeting of the Alberta Federation of Dog Clubs....and according to Ag Canada our shows and trials are not at risk either
These Federations will monitor everything at the meetings.
we need to belong to the Federation and breed clubs have membership dues to make sure we have a say....there should be several forming in Ontario
if the CKC goes under Ag Canada takes over registrations and shows and trials as they are governed under the Animal pedigree Act of Canada
The Federations are forming to ensure Shows and Trials continue
The Federations are made up of the dogs clubs, one member from each club...either all breed, group or single breed. They send one member to all the CKC meetings to represent the dog clubs across Canada

Motion by Shirley Bell: I move we do NOT donate money until we see a concrete plan in place so that this does not happen again in future.
Jenny Catton seconded. Carried unanimously

Secretary’s Note: As this discussion went on until after 10:30 pm I cannot relate it all here. I will post this section of the log for anyone who wishes to read it along with the minutes on the website

Next Meeting May 3rd – 8 p.m. Ontario time – in the chat room which can be accessed through the members only section of the website.