The Boxer Club of Canada Inc.

Minutes of the General Meeting held on Monday February 6, 2012

The meeting was called to order at approx. 8:01 p.m. - on-line Moderator/Chair. – President: Dave Gilmour

Attendance: Kim Long, Dave Gilmour, Debbie Allardyce, Patti Gilmour, Karen Parton, Christine Burton, Jenny Catton, Paul Dulong, Michael Catton, Richard and Kim Tarrington, Jim & Francine Gillanders, Anne McDougall, Sandra Beck, Mary Curl, Lee and Mary Jane Nowak, Irene & len Waddel, Cindy Thomas, Tara Burt, Marta Nettlefield, Lillian Wainwright, Kirstan O’Brien, Doris Avery.

Minutes:  Dave asked: If everyone has had a chance to read last meetings minutes and if there were any errors or emissions?
No errors or omission. Moved by Paul Dulong Seconded by Jenny Catton - Minutes accepted

Business Arising From the Minutes – None
Treasurer’s Report - Paul Dulong

• Treasurer's Report at Jan 31'12    -   Receipts: Membership  26.00,  Trophy Donations  60.00,  ........   Disbursements:   Website-Online  (10.56),  Ppd Rental (75.00),  Bank Fees (1.50),......Closing Balance  9,857.40.
• Paul Dulong moved his report, report accepted

COMMITTEE REPORTS
Show Committee

• Mary: Regional in September - There will be no dinner at that show but we are hoping to make it a social event by having a free lunch for Boxer people with possibility of raffles etc.   Ideas and volunteers welcome.

Publicity: Linda Norris – (not in attendance)  No Report
Trophy Committee: Anne

• A very generous donation to the trophy fund has been made by Bracara Boxers in memory of Isabel Levers.  Thanks Irene. A plaque for the BOB will be given in Isabel's name as well.
• Dave: Thank you very much Irene

Awards Committee: Kristi Wagg

• From Mary – A fill-able form for title plaques is available on-line with instructions how to use it and how to e-mail straight from the form to the Awards people
• Members with multiple Champions in the year will now have all of them listed on one plaque.  Duplicate single plaques will still be available at last year’s rate
• For Performance & Obedience titles: Given the amount of Obedience & Performance titles available if you will be pursuing multiple titles a plaque will only be sent with the first title and thereafter brass plates to affix to the original plaque will be sent.  Please make sure to note on the allocation form if you are planning on pursuing multiple titles in these disciplines

• CKC is 8 months behind with show results online, not likely we can rely on this for our awards.
• Members are going to have to submit for any award they feel they are eligible for – including ALL Annual Awards and give us the stats they have to back it up.
• Anne asked when the Ch plaque apps need to be in – March 31st.

Programme:  Lillian – A programme on homeopathy is up on the site
Membership: Patti Gilmour

• There have been a couple of inquiries about joining the club. Information has been sent to them both.
• An application for membership has been received from Connie Pollard and James Bowron (Saskatchewan). Both sponsors – Sheila McAvoy and Christine Tricker -- have been contacted. Please let me know if there are any concerns.
• An application for membership has been received from Maureen Cleary (Alberta). Both sponsors –  Teri Pickett and Josie O’Reilly -- have been contacted. Please let me know if there are any concerns.
• An application for membership has been received from Paul Medeiros (Ontario). Both sponsors - Kristi Wagg and Mary Curl-- have been contacted. Please let me know if there are any concerns.
• Josee Fontaine and Mathiew Godin (Quebec) will have completed their probationary status at the end of this month. If there are no objections, they will become ordinary BCC members in March.

Discipline Committee:  Frank Rouse (Not in attendance) - No Report
Obedience Committee:  Marta Nettelfield  - No report
Fund Raising Committee:  

• Patti - Besides what has already been done successfully in the past, e.g. garage sales, calendars, raffles, book sales, and silent auctions, some other possible fundraising ideas for each BCC region are ticket sales for gas cards (similar to what the Manitoba Boxer Club did last year), steak nights (various restaurants offer these), and hot dog sales in front of various stores like Canadian Tires or Co-ops (done successfully in Regina by other dog clubs).
• And I am also inquiring with Vesey’s Canada regarding possible fundraising by selling bulbs / plants. This is done twice a year, once in the spring and once in the fall. Might be too soon for the spring but might be something for the BCC to seriously consider for the fall. Can be done all across Canada, and it seems fairly easy according to Vesey’s web site. I have asked for more information and am waiting for a reply from them.
• Mary asked if there was anyone willing to do fundraising for the Club
• Rick & Kim: Thinking these are good ideas to bring awareness that the club exists and can push responsible breeders over backyarders.  Patti agreed that it would be good publicity
• More ideas were discussed, Anne suggested a coast to coast raffle.
• It was suggested at the last meeting that area directors try to co-ordinate some fundraising.  Please contact the executive with your ideas.
• Patti: Couldn't regional directors maybe send email to the members in their area to meet at a dog show to discuss fundraising?
• Sandra asked if we have decided if funds raised in each area are to be used in the area.
• The consensus was that if an area had a special project they would like some funds to go to they could specify that and the funds could be shared between that and the Club.
• Sandra would like to see a portion go to Boxer Rescue.  if we did a nationwide raffle with 50 to rescue we would sell more tickets... people like to know it's going to a good cause
• Irene & Len: Ann and I were discussing this, this afternoon as I have a picture that won all over the world that a professional photographer and won. The 3 puppies were nine weeks old and has hung in the archives of Canada.  If we can use it, I would like all the money to go to the Boxer Club.  Anne and I are still working on it.  Irene
• Many thanks to Irene & Len, more discussion on fundraising followed.

Reading of General Correspondence:  Cindy Thomas

• Nothing new but need follow up on previous month's correspondence when we get to old business..

Nominations Committee

• Vice President, Treasurer & Recording Secretary are up for election this years as are all the Directors
• Dave: The nomination committee members will be announced in the minutes  

 *Secretary’s NOTE* - The Nominations Committee consists of: Jenny Catton, Deb Allardyce & Doris Avery
Nominations are now open for Vice-President, Treasurer, Recording Secretary and all Directors.  Please send nominations to the committee at nominations_2012@boxerclubofcanada.com

The Nomination Committee will select at least one nominee for each executive position.  The Committee will also publish a request for further nominations from the membership in the February minutes.  The Nominations Committee will prepare ballots to be used in the election process. The Executive will appoint the Chair following the closing of nominations.

Nominations must be in by March 31st and all nominees must notify the Chair of the Nominations Committee of their willingness to stand for office by March 31st

The nominees will be announced in alphabetical order at the April meeting at which time ballots will be available for voting by all members.

Should the ballot result in a tie for any position, the tie will be broken by a majority vote of the members attending the June Meeting

Special Service Committee: Deb Allardyce

• Now is the time to send nominations for the Special Service Award to Deb Allardyce at debria@videotron.ca

Old Business:

• Jim & Francine: Re: CVO draft guidelines appendix 4 " Medically Unnecessary Veterinary Surgery. Does anyone know what became of this; I have sent them an email requesting info and have had no replies.
• Something we need to check on
• Mary: will ask K9 Alliance group
• From previous correspondence:
• Manitoba Boxer Club for August 11, 2012
• Renaissance Dog Association for April 13, 2013
• Northern Ontario Boxer Club for August 5, 2012.
• As there were no other applications in the same regions all of the above are accepted
• Sandra Beck: Please note that Mary has posted the National Premium List to the BCC website, thanks Mary.
• also... just a note that for those who didn't know... the new obedience rules are on the CKC site

Good & Welfare – Lillian Wainwright

• Sent get well cards to Ron Herd and Linda Norris

New Business:

• Lee & Mary Jane: Just wondering if members who do not attend meetings or a number of meetings should be able to claim awards for the year. Maybe have to attend a certain amount of meetings to be eligible for awards?
• Deb Allardyce: I am sorry this cannot apply to Quebec there are too many members that only speak French. They would have a problem with understanding what is being discussed.
• Patti: There are also those who cannot attend on-line
• Discussion followed with the general consensus that this would not work for us.
• Dave: This can be discussed at an executive meeting.

Jenny Catton moved to adjourn, Mary Curl seconded.  Meeting closed at 9:27 p.m.
Next Meeting:  March 5th, 2012 8:00 p.m. Ontario time