The Boxer Club of Canada Inc.

Minutes of the General Meeting held on Monday February 1st, 2010

The meeting was called to order at approx. 8:11 p.m. - on-line moderator. – President – Jenny Catton

Attendance: Anne McDougall, Bernice Langley, Bill & Helen Frankland, Christine Burton, Crystal Davies, Doris Avery, Francine & Jim Gillanders, Jenny & Mike Catton, Joe & Joan Drury, Karen Parton, Kim Bow, kim long, Kristi Wagg, Lillian Wainwright, Marta Nettelfield, Mary Curl, Lee and Mary Jane Nowak, Paul Wilcox, Paul Dulong,  Francine & Jim Gillanders, CindyTthomas,

Minutes: Jenny asked if there any errors or emissions in the last minutes

Paul Dulong moved the minutes be accepted, seconded by Anne McDougall. Carried

No business arising from the minutes.

Treasurer’s Report   Paul Dulong:

  • Financial Report is posted on website
  • Treasurer's Report at Jan 31'10    - Receipts: Membership 980.55,  Trophy Calendar Sales  81.00, Donations 155.00, Interest  100.82, Prepaid Exp  561.60,   Disbursements: Insurance  (480.6)  leaving a closing Cash Balance of  $ 7,786.07.
  • Moved by Paul Dulong, Seconded by Mary Curl. Accepted

COMMITTEE REPORTS:

Show Committee   Anne McDougal  

  • Change of judge for 2010, due to health concerns, Sheila is unable to do the assignment.  Clay Haviland has agreed to do the assignment, name to taken from the 2011 ballot.
  • Jenny: with respect to this ballot that is out now for the 2011 Judges what are you wanting the people to do if they have already cast their vote for Clay?
  • Anne: I have asked that they ignore Clay's name or if they have already voted to let you know their second choice.
  • Jenny: For those people who have already sent me their Judges 2011 ballot & you have selected Clay would you pls email me with your second choice as soon as possible.
  • Anne moved her report, Paul Dulong seconded. Accepted

 

Publicity  No Report

Trophy Committee Shirley Bell

  • It is all under control.  Kristi has some good ideas and will run with them.
  • We will discuss budget with Mr. Treasurer.  He will keep us in line I am sure
  • Bernice: Last year was a National and this year a Regional.   The prizes are different for each type of show.  So they should not be the same as last year.
  • Shirley moved her report, Paul Dulong seconded, Accepted

Programme Committee  Lillian Wainwright –

 

  • Programme is on the website
  • Lillian moved her report, Accepted

Membership   Christine Burton

 

  • Welcome probationary members  Crystal & Chase Davis,  Yvone Loppnea, Guy & Ghislaine Genois
  • Christine moved her report, Bill Frankland seconded.  Accepted

Discipline Committee: Frank Rouse, No Report   

Obedience Committee  Marta Nettelfield , No Report

Fund Raising Committee Mary Curl

 

  • Some time ago we announced that there would be a draw for those who ordered calendars before the deadline, and purchased day spots and member listings.  I am happy to announce that Deb Allardyce is the winner of a shirt embroidered with the BCCI logo.  The shirt was generously donated by Mike & Jenny Catton.
  • Remember that if you have an idea for a fundraiser be it National or for your own region you can ask the committee for help with it.
  • Jenny: The calendar was fantastic - well done to the entire fundraising committee--it gets better & better each year
  • Anne asked if there were any plans for the Ontario Regional
  • Mary stated that we have some books to auction some are valuable - all were donated by Alma's estate & Irene Lemeiux.  I am not yet in possession of them to catalogue and photograph them
  • Paul Wilcox asked why the calendar was only for Show dogs
  • Mary stated that there are Obedience & Performance dogs there too. After all show dogs (of one sort or another) is what this Club is about. This calendar is for the Top Boxers in Canada.  If you want something different we would have to do another calendar
  • Marta suggested that it would be nice if we could get folks to submit candids of their show dogs.
  • Lillian asked if the day spots could be puppy or candid shots.
  • Mary: Day spots can be anything you like.
  • Marta: I guess we have to consider the audience.  Since most of the calendar buyers are club members, it would suggest that most wouldn't mind the stacked shots.  I think this year’s calendar was beautifully produced, and I bought one to support the club.  However I do miss my Browntrout one with all the "regular" boxers featured.
  • MaryJane: This year’s calendar was AWESOME
  • Mary: I would like to see more candid shots - that might bring in more public sales but we ARE relying on member sales for this particular fundraiser
  • More discussion followed regarding the content of the calendar
  • Jenny:  send all of these suggestions to the fundraising committee so that they can look at options & report back –
  • Mary moved her report, Paul Dulong seconded,. Accepted

 

Reading of General Correspondence  Shirley Bell

  • I have an application for National Specialty 2012 from Monika Pinsker to be held in Chiliwack BC
  • Jenny: thx - we need to hold this on file as per our rules (until the next meeting)

Old Business: 

  • Dual Chat Rooms
    • Jenny: Help is listed on the Chat Room page
    • Mary: If you cannot get into the new chat room you need to uninstall your java from your computer and reinstall the latest version.  A link is on the chat room page to take you there - it's free
    • Mary: The problem is that we don't know when the old chat room will die.  We no longer have admin functions there and there is no support
    • Jenny: We have been running 2 chat rooms for meetings - this & the old one - now for almost 4 months. We want to have one meeting occurring and we are wanting to move permanently to this chat room by the April meeting. As Mary stated we may just lose the old chat room & we want to have everybody in the room to be able to take part in the online meetings
    • Kristi: I don’t understand what the big deal is with this room still being there???  Are we still paying for it?
    • Mary: No we are not paying for it.  I believe that there are members that are not attending anymore because they cannot get in.  I would like to see them be able to attend.
    • Cindy reported that she comes to the meetings from work and cannot update the Java so is in the old chat room
    • Jenny: It is unfair to have some in one room & others who are being very helpful trying to copy & paste the info from this meeting site to them. Everyone loses that way but if & when this site does die then we will be in the position that the old chat room is gone. At least now with this Java help sheet Mary has put together we can get everyone over before something happens.  If we don't put a timeline on this then it will go on forever.
    • Jenny: The Executive talked about this for quite awhile last night & we came to the decision that we will go only with this chat room as of the April meeting. This is a much more stable environment & does not crash like the old one did -- especially when we get a lot of members online.
    • A lengthy discussion took place

 

  • Specialty Criteria Fact sheet
    • Mary:  We will be making up a criteria fact sheet for those applying for National or Regional Specialties.  This will further explain of some of the criteria that must be followed if you wish to have your application accepted. 
    • For instance - Show sponsorship and our contract with Royal Canin - how that works,  also how the Calendar fundraising funds will be distributed for the National Show.

  

Good & Welfare:   Lillian Wainright - No Report

 

 

New Business

  • Agenda Item – Lillian:
    • Reminder to all members to write all the directors of the CKC to object to the CKC fee of $3.00 / dog  entry penalty if the owner of the dog is not a CKC member. With the new HST in Ontario, and the same projected  legislation for BC,  the entry fees will be increased substantially.   The CKC does not have to add to this hardship by adding a discriminatory penalty to the entries of non-members.I have been assured by the CKC director Brian Taylor that if sufficient letters of complaint/concern are sent to all the directors, that the item may be brought up again at the March meeting, and could be either rescinded or put forward for a referendum. The show giving clubs and their show secretaries will face a bookkeeping problem and its costs to implement, and a possible loss of entries -  and either way it will cost the clubs . 
    • Paul Dulong:  Pls note: the fee is for non-members with 1.00 going to the club and 2.00 plus tax going to CKC
    • Discussion points: will the CKC listen? – Nothing to lose trying to get them to rescind or go to a referendum
  • Nomination Committee:
    • Jenny: It is an election year for the Vice-President, Treasurer & Recording Secretary. .
    • The term of office for the President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer will be two (2) years.  At the February regular meeting a Nomination Committee will be set up by the Executive.  This Committee shall consist of the Immediate Past President, the Vice President and one member from outside the Executive.  
    • The Chair of the Election Committee and two scrutineers, chosen by The Club, will count the ballots at the Annual General Meeting.  The results of the election shall be reported in the minutes of the Annual General Meeting.  The minutes will be mailed to all members of The Club. Any additional nominations from the membership must be presented in writing and received by the Chair of the Nominations Committee by March 31st. 
    • All nominees must notify the Chair of the Nominations Committee of their willingness to stand for office by March 31st.
    • The minutes of the April meeting will contain the names of all nominees in alphabetical order, beside the position they have been nominated for.  Ballots listing all nominees for each Executive position, as well as the Regional Directors, will be included with the April minutes.
    • Names of the Candidates for Regional Directors shall be listed, indicating the Region and, if applicable, the area they will represent. 
    • The minutes and the ballots must be mailed within ten (10) days following the April meeting. These ballots must be returned to the Chair of the Nominations Committee before May 31st.
    • Anyone interested in being the member at large pls contact Dave & myself
    • Mary: We need to have a committee chair and seeing that Dave is the VP and it is up for election I suggest Mike be the chair this time.
  • Marta: Did we ever form a BSL committee?
    • Jenny – Not as far as I know.  Some of our members are also members of K9 Alliance
    • Marta: I secured a domain name -"notoontario" and haven't done anything with it.  I'm about to start.
    • Lillian: we have DLCC fighting BSL across Canada - hate to see fractioned groups when a strong unit can move things forward
    • Marta: True Lillian - but I won't take away from that - this is my own little personal protest.
  • Mary:  I would like to move that we send a donation to the K9Alliance who is fighting for our rights to crop, dock & do dew claws and more.  $200.00
    • Discussion:
    • Paul wondered if this should be a separate fundraiser project.
    • Jenny: We donate funds for different areas - ie ABC Charitable foundation that is not done thru fundraising.
    • Mary - Precedence has been set (historically) for donations to causes that affect our dogs
    • Motion Seconded by Lillian. 
    • Motion passed

Motion to Adjourn: Mary, seconder Crystal.

...Adjournment: 9:56 p.m.


Next Meeting:  March 1st – 8 p.m. Ontario time – in the chat room which can be accessed through the members only section of the website.