The Boxer Club of Canada Inc.
Minutes of the General Meeting held on Monday February 2nd 2009

The meeting was called to order at 8:03 p.m. - on-line moderator. – Vice President, David Gilmour

Attendance: *Note: The first half of the online log was missing so if you attended the meeting and are not noted as present please contact me at mary.curl@sympatico.ca

On-line: Karen Parton, Kristi Wagg, Paul & Mary Dulong, Bernice Langley, Mary Curl, Rick and Kim Tarrington,  Kevin Serjeant, Betty & Frank Rouse, Christine Burton, Joe and Joan Drury, Lillian Wainwright, Anne McDougal, Patti & Dave Gilmour,  Verena & Peter Jaeger, Norah McGriskin, Doris Avery, Barry Green, Eleanor Foley, Jack Ireland, Rhianon Racette, Monica Pinsker,  Sandra Beck

Minutes: Dave asked if there were any questions regarding the January minutes.

• Paul noted: Correction to the minutes:  Revised Treasurer's Report at Dec 31'08   - Receipts: Decrease Membership to 1,440.00  and increase Trophy Donations to  566.72  Total Trophy donations for the year  1,056.72.

• Norah asked if that included the Royal Canin funds
• Paul responded “No’
• Mary noted that the Royal Canin Funds are for the National Show and not just for Trophies
• Clarification: From our contract with Royal Canin - Royal Canin Canada will agree to provide:  Annual National Specialty: $1000 plus other promotional items, including food, to be decided annually by the Royal Canin representative of that region.
• A question was raised about Regionals in 2009 – Does that mean that a 2009 Regional gets no funds.
• Mary responded that the Regionals also get funds (as long as they comply with the terms – advertising RC in the premium List & catalogue etc.)  from RC but not as much as the National (Regional donations are to be negotiated with the RC rep in the area of the Regional Show)
• Dave called for a motion to accept the minutes.
• Moved by Paul Dulong
• ? seconded
• Minutes accepted

Business Arising From the Minutes - None

Treasurer’s Report

• Submitted by Paul Dulong:
• Treasurer's Report at Jan 31'09   - Receipts: Membership   205.00, Fundraiser 964.48  and Interest   100.82  Expenditures:  Bank Fees   (1.68) leaving a closing Cash Balance of  7,945.56.
• The following members have not renewed their membership and must re-apply for membership:       Geri Ganske,  Roland Gascon,  Jessica Krupper,  Donna MacKenzie,  Dave Moore,  Shawn Probe,  Diane Warner
• Norah asked if the report included the GIC
• Paul responded that it was a monthly cash flow report
• Norah responded that that didn’t answer her question
• Paul responded "the same as they were the last time you asked!"
• Nora thanked Paul

• Paul moved his report
• Report accepted as submitted

COMMITTEE REPORTS
Show Committee.

• As Anne was not present at this point in the meeting (see entry later in minutes) Dave reported a new prize structure for this year’s National Specialty.
• All class placements will get rosettes and there will be a prize for first place only. That way we can have a much nicer prize and all the winners get a rosette instead of a flat ribbon.
• Mary added that we also hope to have something to pass out to the other participants depending on availability.
• Mary noted that the Premium List is almost done and is waiting on a few details.
  

Publicity Committee:  No Report

Trophy Committee:  

• Dave noted that Mary Curl and Shirley Bell have volunteered to be Trophy co-chairs for this year.
• The Ch Plaques and Annual Awards will now be under the direction of the Awards Statisticians which will make the job of Trophy Chair a little easier.

Membership:

• Mary C noted that Cheryl just called and has taken her Father to the Hospital.  Her report sent after the meeting is as follows:
• Congratulations to the following members who have achieved Life Member Status and are now Honourary Members of the Boxer Club of Canada
• Bernice & Bill Langley
• Joan Drury
• New Ordinary Member(s) Approved: 
• Barb and Charles Carroll- effective Nov. meeting 2008
• Bill and Helen Frankland – effective Jan. meeting 2009
• Shelly Clarke – effective Jan. meeting 2009
• Probationary period ended for:
• Sally Dale – if no objections she will become an Ordinary member as of the next regular meeting
• New Application (lapsed member) Don Schaffer.  Sponsors: Dave & Patti Gilmour & Isabel Levers

Discipline Committee: No Report
Obedience Committee: No report

Fund Raising Committee:

• Lori was not present
• Paul reported that after printing costs, we have approx $2100.00 raised from the calendars
• Dave thanked Lori and her committee for the great job they did on the calendars.
• Special thanks go out to committee member Stav Laloudakis for putting the calendar together for us.

Reading of General Correspondence:

• Three requests for Boosters
• 1. Erie Shores Kennel Club - No details at this time. 2. The Caledon Kennel Club - rebates of $3 per dog. 3. Oakville & Dist Kennel Club - no details at this time.
• It was noted that the rebate offered by the Caledon Club does not seem adequate
• If more information on the others comes in I will pass it on

Any business arising from the correspondence?  No business arising from the correspondence

Old Business:

• Sandra asked if there was anything new on the cropping docking issue
• Mary noted that Shirley was to work on that and  is not at the meeting due to work commitments
• Monika: Sorry to be late in regard to the boosters. I would like to ask if I could have one for Dec. 12/09 for the Auld Lang Syne Dog Association. No cost whatsoever to the Club 
• Dave answered that we will discuss it at the next Executive meeting
• Nora: When are the executive meetings held??
• Dave: usually a week before the monthly meetings
• Norah: Does the general membership know what is decide at these meetings?
• Dave: you are seeing the results of that meeting in today’s meeting ie new prize structure
• Christine: Oakville district kennel club would like to request a booster in Sept (Secretary’s note – I have e-mailed Christine to ask for more information)
• Sandra Beck asked: Have we got any further info on the Manitoba BCC regional request that was tabled in Dec.?
• Dave answered:  Yes, they did follow up and apologized for not following protocol.
• Dave noted that we have the results of the voting for 2011 and they are posted on the website
• Mary noted the results for the meeting: 34 Yes, 24 No, Abstained 1, full results may be seen on this open vote at http://www.boxerclubofcanada.com/jan2009vote.html
• Dave asked how many eligible voters this was out of.
• Mary: 171.  35% of eligible voters voted,
• Dave asked if there was any more Old Business

Good & Welfare:

• Lillian: quiet month of Jan--- nothing to report...please let me know if anyone ill, etc...

New Business:

• Dave: I would like to make everyone aware of a proposed amendment.
• We are proposing that the terms for recording secretary and corresponding secretary be split instead of in the same year. This would give us year to year continuity
• We would extend Mary’s term for one more year to make the split happen if the proposal goes through.
• A Ballot is included with these minutes.
• Lillian asked; does this have to go to vote, or is it a straight by-law change?
• Mary noted: The full amendment proposal to the By-Laws will be posted with the minutes along with a ballot
• Jack noted that If you are changing anything in the By Laws after it is passed by the club it has to go to the CKC
• Lillian disagreed
• Dave said we will follow proper guidelines and check with the CKC on this.
• As Anne had arrived she noted that we have the AV screen from the same company as last year for the Awards.
• Patti: Re the Special Service Awards in 2009: Please send your nominations into the committee members: Lillian Wainwright (lsw@aztec-net.com) or Sheila Verhulst (tradonalee@shaw.ca) or Deb Allardyce (deborah.allardyce@aircanada.ca) or me (p.gilmour@sasktel.net).
• Anyone interested in taking over for the Prairie region, please contact Patti.
• Results for  the Vote on the 2011 National Specialty - 34 Yes, 24 No, Abstained 1, full results may be seen on this open vote at http://www.boxerclubofcanada.com/jan2009vote.html
• The 2011 National Specialty will be held in conjunction with the Oxford County Kennel Club All Breed Shows.
• Lillian: thought for the future on the AGM -- most clubs hold their AGM in conjunction with their National.... can that be considered?
•  Jack Ireland: If you will recall this came up 2 years ago and it was decided to have the AGM in Toronto because the executive was in Toronto> It should be held along with the National regardless where it is held
• It was noted by Anne & Kevin that there would have to be a Constitution change to hold the AGM differently than it now states.
• Dave noted that we are short on time and we need to discuss this at the next meeting.
• Nominations: Nominations for the Executive positions President, Corresponding Secretary & if the proposal noted above is not passed also for Recording Secretary are now open.
• The Nominations Committee this year is: Dave Gilmour, Frank Rouse and Josie O’Reilly.

Dave asked for a motion to adjourn
Paul Dulong moved
Rhianon seconded
Carried
Meeting adjourned 9:32 pm

Next Meeting:  February 2nd – 8 p.m. Ontario time

 Boxer Club of Canada Inc. By-Law Amendment Ballot

The ballots will be counted before the regular April meeting of the Boxer Club of Canada Inc. A log will be kept of the votes but as this is a secret ballot the log will not be published.  Confirmation #s will be given to each person who votes.

Please follow the instructions below when submitting your ballot. Ballots not submitted as per the instructions will not be counted.

Send Ballots to:   Mary Curl

• Ballot must be received by 12 Noon, (Toronto time) on Monday April 6th, 2009.
• Ballot must contain your name and signature.  If the name is not legible, the ballot will not be counted.
• Mark your ballot with an “X” to indicate your vote. 
• Only Ordinary members of the Boxer Club of Canada Inc. may vote on this issue. Probationary  members will have full rights as per our Constitution when they are ordinary members.

. The Executive of the Boxer Club of Canada Inc. proposes the following amendment(s) to the By-Laws of the Boxer Club of Canada Inc.

Current By-Law item:
SECTION F- Nominations and Elections

Item 3 – Procedure for Nominations and Elections
General (paragraph 4)

The election for President, Recording Secretary and Corresponding Secretary will take place in odd numbered years while the elections for Vice President and Treasurer will take place in even numbered years.

Amendment 2009-01
(Proposed by the Executive)

Change SECTION F- Nominations and Elections

Item 3 – Procedure for Nominations and Elections
General (paragraph 4)

to read:
The election for President and Corresponding Secretary will take place in odd numbered years while the elections for Vice President, Recording Secretary and Treasurer will take place in even numbered years.

Reasoning:
At present both Secretaries are elected the same year for identical terms.  By changing the By-Laws to read that they are elected on opposite years we will have continuity if someone new is elected to one of the positions.
*Note:  If this amendment passes the current Recording Secretary has agreed to continue until the following year when that position would be up for election.

VOTE HERE:

For       __________                                   Against       _________________                            Abstain        _____________

Name    ______________________________________________                                                                                                 
                                Print legibly

Signature      _____________________________________________