The Boxer Club of Canada Inc.
Minutes of the General Meeting held on Monday March 4, 2013
The meeting was called to order at approx. 8:03 p.m. - on-line Moderator/Chair. – President: Dave Gilmour
Attendance: Patti Gilmour, Jenny Catton, Paul & Mary Dulong, Cindy Thomas, Dave Gilmour, Sandra Beck, Debbie Allardyce, Kristi Wagg, Francine Gillanders, Mary Curl, Christine & Justin Burton, Lee and Mary Jane Nowak, Melissa & Mark Mathers, Karen Parton, Anne McDougall, Michael Catton, Karen Knox, Bill Langley and Bernice Langley, Richard & Kim Tarrington, Doris Avery, Irene & Len Waddell, Lillian Wainwright, Marta Nettelfield, Christine Tricker, Sally Dale, Jane Holicka, George Holicka, Jack Irelend

Minutes:  Dave asked: If everyone has had a chance to read last meetings minutes and if there were any errors or emissions?
No errors or omission. Moved by Paul Dulong, that the minutes be accepted

Business Arising From the Minutes – None
Treasurer’s Report - Paul Dulong

• Treasurer's Report at Feb 28'13 - Receipts: Membership 5.00… Auction 2,495.51… Acct Rec 18.00... Disbursements: Postage & Supplies (15.01)… Bank Fees 2.47..... Closing Balance 8,909.30.
• Paul: motion to accept, seconded by Patti Gilmour

COMMITTEE REPORTS
Show Committee:

• Mary: Committee Meeting scheduled this week
• As having a stand-alone show is no longer feasible requests for co-location of the BCCI Ontario Regional Specialty in 2014 are now being accepted. 
• Please send to Cindy stating date, location and any information you can get on rebates, possible judges on panel and any other information you feel might be pertinent. 
• These will be brought forth at the next meeting and if there is more than one request they can be voted on at the meeting following that.

Publicity: – No Report
Trophy Committee: Anne

• Everything is progressing well

Awards Committee: Kristi Wagg

• Still waiting on information from the ckc to finish the results for the end of 2012 and a reminder to get your plaque orders in before the end of the month...
• Lillian expressed interest in having certificates for those that do not want plaques and having the names show in the National catalogue
• Dave: Will talk to executive about that Lillian

Programme:  Lillian

• Correspondence Regarding Recent Parvo Outbreaks:  On website

Membership:  Patti

• An application for membership has been received from Han Huan Hix (Hong Kong). Both sponsors - Karen Knox and Michelle Yeadon have been contacted. Please let me know if there are any concerns. 
• Connie Pollard and James Bowron (Saskatchewan) and Maureen Cleary (Alberta) will have completed their probationary status at the end of this month. If there are no objections, they will become ordinary BCC members in April.

Discipline Committee:  Frank Rouse (Not in attendance) –

• Jenny reported – not report

Obedience Committee:  Marta Nettelfield – No report

• Sandra Beck: Boxer Regional Obed trial April 12 in Chilliwack

Fund Raising Committee:  .
Here is my fundraising report to the BCC executive regarding the on-line auction held on Saturday, 16 Feb 2013, and Sunday, 17 Feb 2013:

• total amount earned: $2589.51

• payments made fairly quickly by most bid winners; think there are only 4 outstanding, and 3 of those have been in contact

• 20% goes directly to Boxer Rescue Canada

• literally months of work invested in this project

• there was participation from coast to coast (including bid winners from each coast) and even had a couple of Americans participate 

• positive feedback overall but must say that the membership response / participation was disappointing considering how easy it was to bid (I acknowledge that not everyone is on FaceBook but many are and a paper copy listing the items for each day as well as the closing times for bids was available to all who could access the BCC web site)

• one person (actually a club member) bid / won without FaceBook access

• advertising done via the BCC website and the BCC FaceBook page, the BCC yahoo group, the ShowBoxer List, the Canadian ShowDogs list, the Daily Buzz on The Boxer Daily web site (Caryn Orlando volunteered to do this for us), and a few members shared the FaceBook banner / messaging on their pages

• CopperHollow Enterprises from Alberta - had donated one of the prizes - posted a congrats to the BCC fundraiser winner and thanked the BCC for giving CopperHollow the opportunity to make a donation (pretty classy thing to do)

 Thank you very much to Cindy Thomas, Marta Nettelfield, Mary Curl and Paul Dulong for their assistance with this auction!
Sandra Beck: EXCELLENT WORK Fundraising committee!!!!
Micheal Catton: Great job on the auction Patti and everyone else who helped
Debbie Allardyce: Congratulations to everyone!
Jenny: have any costs been reported yet for the fundraiser - besides waiting for the shipping costs? 

• Dave: The shipping costs don't figure in as they are the the buyers responsibility
• Patti: The club commissioned the quilt, so that was a cost. Is that what you mean, Jenny?
• Jenny: yes one of them - just out of curiosity how much did the quilt cost? I was thinking in terms of paypal costs the BCC may have to pay
• Mary: Whoever uses PayPal pays an extra $3 to defray costs

Patti: Just want to say that it was great the way we worked together on the fundraiser. Perhaps another time, the same can be done with another fundraiser activity.
Christine: Do we have many items left from the estate donations that could be used?
Mary:  There are some books still
Special Service Award: Debbie – No report

Nominations Committee:

• Jenny: Nominations Committee by March 31st. All nominees must notify the Chair of the Nominations Committee of their willingness to stand for office by March 31st.The minutes of the April meeting will contain the names of all nominees in alphabetical order, beside the position they have been nominated for. Ballots listing all nominees for each Executive position, as well as the Regional Directors, will be published with the April minutes. Names of the Candidates for Regional Directors shall be listed, indicating the Region and, if applicable, the area they will represent. The minutes and the ballots must be published to all members within ten (10) days following the April meeting. These ballots must be returned to an independent source, as selected by the Executive, before May 31st for tabulating and will be reported to the Chair of the Nominations Committee and the two scrutineers. The independent source will keep all correspondence related to the election for a period of one month in case a recount is asked for.
• Anyone nominated must confirm that they are willing to stand for the position of either President, or Corresponding Secretary. In additon the Regional Directors must say that they are willing to stand
• we need to  have all Nominations in by March 31st .
• Reg Directors:  Alberta - Marta Nettelfield   Atlantic - Eleanor Foley   British Columbia South West Cora Verhulst   British Columbia & Yukon - Sandra Beck   Manitoba - Vacant   New Brunswick & Prince Edward Island - Kim Long   Ontario East - Kevin Serjeant   Ontario Central   Ontario North - Bill Frankland   Ontario West - Vacant   Quebec  Barry Green   Saskatchewan - Irene Waddell   NWT - Vacant     
• Patti: Jenny are you the nominations chair?
• Jenny: No Christine is but I do the copy paste etc. 
• Mary: Will you be contacting those currently in the positions, including directors, to see if they will stand?
• Christine: Yes
• Paul: I believe Gord Graffmann is director for Ont Central
• Jenny: Yes Mary and could anyone interested in nominating Can you email either Christine or myself.  
• Deb Allardyce: Or me

Secretary’s Note: The Nominations Committee can be reached at the following addresses:
Christine Burton: everlongboxers@hotmail.com
Jenny Catton: cattonj@cogeco.ca
Debbie Allardyce: debria@videotron.ca

Good and Welfare: Lillian
G&W - nothing to report.. would like an update on Eleanor Foley plse... dont do FB

Reading of General Correspondence:  Cindy Thomas

• Barry Green sent me an email requesting a booster for the United Kennel Club at the Hochelaga show Sat-May-18.
• Dave: Let Barry know no problem and to go ahead
• Just to let everyone know the judging panel for Hochelaga will be Michele Billings for the Booster, Dr. Francisco Chapa on the Sunday & Skip Stanbridge for the Monday.  It is the Victoria Day weekend.

• Richard Tarrington: I would just like to bring up the All About Pet Show and the dismal lack of support we got from the Toronto area members of the BCC, is there a way we could maybe get more people to volunteer for the club
• and 2nd has the club taken action towards getting banners and literature for such types of events?
• Dave: I would like to say I have a magic answer but you asked several times for help and nobody came forward
• Rick: well not nobody but mostly the members that did volunteer were our NOBC members...
• Mike: I am making banners for the club as we speak
• Rick: can we devise an events committee like I suggested in private to have everything going for all types of events??
• Dave: Good point Rick are you volunteering to head up such a committee???
• Rick: For this area maybe but this is something each regional director should spear head with a budget to do what needs to be done
• Bernice: was just going to say, there are not a lot of members in GTA anymore.  All too old to  go to dog revues. 
• Patti: Doesn't the BCC have a Publicity committee? Wouldn't that cover such events as what Rick is commenting about?
• Jenny: Can we not put a table up on our facebook page with times and dates that are needed - 2 hour stints maybe- and see if people will "fill  it in" and step up. OR are we cancelling it?
• Rick: It's been cancelled, I only had a few members, not even enough to start a schedule
• Jenny: here u go Patti: Duties of the Regional Directors (1) To promote the breed of the Boxer. (2) To foster membership in The Club. (3) To organize Booster shows in their Region after obtaining prior approval in writing from the Executive through the office of the Corresponding Secretary. (4) To relate queries, concerns and any points of interest from their constituents, to the Corresponding Secretary. (5) To preside over any Annual General Meeting (AGM) when held in their Region and, if applicable area, whereupon the President and Vice-President are not in attendance. (6) To serve as or appoint a Recording Secretary for any Annual General Meeting (AGM) when held in their Region and, if applicable area, whereupon The Club's Recording Secretary is not in attendance. (7) To organize educational programs and/or activities pertaining to both competitive and non competitive areas involving Boxers.
• Patti: So from what Jenny provided as the duties for the Directors, wouldn't they be prime on organizing such activities as the club's participation in things like the Pet Fairs in their areas?
• Sandra: I think that each region has it's pro/con for getting the numbers out. I wholly agree that if the club had a pamphlet, where numbers of people were not a realistic goal then a pamphlet would be well advised to have available
• Jack: Clubs that ask for boosters should be ask to help in promotion
• Patti: I am looking at revamping a few things regarding new member applications that might help to address some of what currently ails this club -- lots of new members but very little interest in working for the good of the club. Dunno if it will help or not but it might. If anyone would like to help me with this, please contact me privately.

Old Business: 

Colour Committee:

• Sandra: We, the members Irene Waddel, Sally Dale myself and Dave as club pres would request a one month extension to our term as Irene has been in Hawaii for 3 weeks and has brought some additional pertinent information to light
• Dave: Not a problem Sandra we await your report next month

We have two applications for the 2015 National specialty One is from the BCC to run the specialty location and date to be decided yet and the other is from Oakville to host the show at their Sept show

• Jenny: To the Executive and Members of the Boxer Club of Canada. The Oakville and District Kennel Club (ODKC) would like to host the 2015 National Specialty in conjunction with our 2015 Conformation Shows. With the support of the 10 BCC members in good standing who are also members of the ODKC, we are certain the show will be in keeping with the high standards of a National Show. In 2015, the ODKC will be celebrating our 150th Show and we will be providing special give outs to all exhibitors.  Refreshments will also be served after BIS on September 12th. The show will be held in the Marritt Hall at the new (5 years old) Ancaster Fairgrounds.  The building is fully air conditioned and is regularly used for weddings, trade shows etc. There will be a catering firm on site all three days.  Grooming is done inside the main building. There is lots of free parking and ample RV parking with water and electrical hookups. There are 24 hour washrooms and showers on site. The site is easily accessible from the 403 highway. Judges Saturday and Sunday Mr. James Reynolds Ricardo Forestieri (Mexico) 

• Mary: Please note that the application from the BCCI was put forth with a view to give all the Ontario Clubs an equal opportunity to have this Specialty in conjunction with their own Specialty or Show.  This how would be run by the BCCI.  If the BCCI holds this show in this manner then the BCCI will reap any profits from same.  If another Club/member 'Hosts" the show the BCCI realises nothing.

• Christine: Firstly, other Ontario clubs should have applied if interested and secondly the application clearly states information that must be included.  The other application should have been completed to be considered. Dave, unless the rules are bent to suite the need, you have one completed application for the 2015 Nationals so perhaps no vote is needed. 

• Cindy: Personally I think that the National Specialty should be hosted by a Boxer Club whenever possible. This is the BCC's Specialty and this club should be given priority to host the National in the year it is to be held out east. That being said, it is up to the membership to decide when there is more than one application.

• Dave: I don't think the BCC itself should have to have a complete application to send to itself. the BCC does not have to do a special application to hold its own show

• Christine: Dave, my point is you cannot vote on the second application members don't know what they are voting for.  No location or date??

• Cindy: I don't believe the BCC should have to apply for it's own Specialty.

• Jack: Why not let any boxer club apply to hold the national in conjunction with a local club and stipulate the the proceeds from the day the National is held goes to the BCC the all breed will reap the rewards from the rest of the week end

• Jenny: why should the East be treated from the West when they can host a Nat Spec. that is treated differently-- they get to keep all of the profit or assume all of the cost -- why is the East not allowed to do the same?

• Dave: The west holds the national seperately becuse nobody else ever stepped up to the plate to do it and the CKC says it has to roam

• Paul: We are not talking about a regional, this a National. BCCI has an application in to host their own National at a venue to be determined. Do we not have the right to do so?

• Mary: This is with a view to give all the Ontario Clubs an equal opportunity to have this Specialty in conjunction with their own show.

• Anne: Revenue from a BCCI National should be going to the BCCI.

• Jack: Right Anne

• Jenny: assuming we go with Paul's point - how can we vote on something that could be way north - and not conducive to getting people to go because it is off the beaten track, or no hotels, or who knows what--- we do not know. it is not like the completed app said Oshawa on June 4 for ex

• Cindy: I think we need to remember that the parent club should always be given the first right to hold it's own National Specialty over any other club, All Breed or Boxer.

• Cindy: If the BCC want to consider co-hosting the National with another club then so be it. All club should benefit if that happens.

• Irene: all the all breed clubs are not making any kind of profit these days.  Lets all wake up and smell the coffee.  all shows are going downhill these days.  young people don't have the money to show and the old people can walk around the ring me included

• Jack: I do not know ,but an All Breed club wants to have National as part of their show .It only makes sense they get a much larger entry on the other 2 days in that breed

• Lillian: but the BCC do not have a solid record lately of holding profitable shows

• Paul: Please note that the majority of losses incurred have been as a result of selecting judges at the last minute and paying expensive fees

• Motion: The vote is whether we want to have the BCC run their own show in conjunction with another club or do we vote for Oakville to host the specialty. Seconded by Rick Tarrington
• The voting will go as follows. Put BCCI if you want the BCC to run their own specialty. Put ODKC if you want Oakville to run the show Please indicate your preference now
• Dave: The vote as it stands is 17 for BCCI, 8 for ODKC, one abstained and two not eligible because probationary
• BCCI will host its own show and will take requests from all Ontario clubs that have at least one BCCI member to have the show in conjunction with them. Please send requests to Cindy. Please have requests in by May meeting
• Jenny: I would like to go on record as that I find this totally discriminatory for all the individual BCC members that pay the same amount to belong to the National Club
• Jack: Some clubs would be happy to have the National and supply ring steward and judge from the panel at a rebate.

Dave: I would like Christine Tricker to say a few words in regards to the 2014 National in Alberta.

• Christine Tricker: I would like to submit the name of Larry Sinclair (WA) to be the BCC 2014 National judge. If selected we would be cost sharing three ways  with the host club EKKOC and the Alberta Doberman club.
• Dave: Sounds like a good scenario to me.
• Sandra: Christine will there be National obed trial
• Christine T: I would assume so, yes.
• Cindy: Just a reminder that BCC can also host Rally Obedience too. It would be great to see an all obedience trail for Boxers and Rally too if the Alberta BC decides to add these events :-)
• Sandra: If you offer obed it's a no brainer to add rally... brings more entires/money
• Cindy: Does Christine want us to approve the judge choice or is that just for our info?
• Dave: This is just info. We let the clubs that are taking the financial risk make the decision as to who they use for a judge

• Jane Holika: I wonder what the next steps are.  As application with set date, site, judges, and expenses has not been approved are BCCI executives, or us members going to run risk/benefits and financial analysis of various scenarios e.g. BCCI hosting in conjunction  with club show,  BCC standalone, club hosted , etc. to evaluate cost, attraction to exhibitors, potential return of investment, etc?
• Cindy: Is Jane's question regarding the 2014 National hosted by the Alberta Boxer Club or about the BCC hosting the 2015 National?
• Dave: We have asked for requests from the Ontario clubs. We will see where we go from there once the requests are in
• Jane: it's about 2015 and any other National shows afterwards as  risk /benefit analysis is a must for any event
• Mary: As having a stand-alone show is no longer feasible requests for having the BCCI 2015 National in conjuction with their show will be entertained.  Decisions can be based on  date, location and any information on rebates, possible judges on panel and any other information you feel might be pertinent.  A budget gets set

Dave: I would like to ask if there is any new business?
Lillian: Motion to adjourn
Seconded by Cindy Thomas
Dave: If there is no new business I move the meeting be adjourned Thanks again for everybody the attended tonight

Meeting adjourned: 10:20 PM

Next Meeting:  April 1, 2013,  8 p.m. Ontario time –
Don’t forget Ontario is now on Daylight Savings time so turned their clocks ahead one hour.