The Boxer Club of Canada Inc.
Minutes of the General Meeting held on Monday September, 2012
The meeting was called to order at approx. 8:07 p.m. - on-line Moderator/Chair. – President: Dave Gilmour
Attendance: Dave Gilmour, Patti Gilmour, Jenny Catton, Paul Dulong, Mary Dulong, Mary Curl, Kim Long, Debbie Allardyce, Kristi Wagg, Cindy Thomas, LillianWainwright, Shirley Bell, Michael Catton, Rick and Kim Tarrington, Laura King, Jack Ireland, Anne McDougall, Sandra Beck, Marta Nettelfield, Sally Dale, Bill & Helen Frankland, Erin Pottle, Irene & Len Waddell, Paul and Judy Wilcox
Minutes: Dave asked: If there were any errors or emissions in the June minutes?
No errors or omission. Moved by Paul Dulong, seconded by Anne McDougall - Minutes accepted
Business Arising From the Minutes – None
Treasurer’s Report - Paul Dulong
- Treasurer's Report at Aug 31'12 - Receipts: Membership 40.00... Trophy Donations 52.00... Interest 139.63... Acct Rec (52.00)........ Disbursements: Plaques & Awards (711.56),.. Good & Welfare (117.22)..... Bank Fees (125.36),.....Charitable Donations (50.00) .....Closing Balance 4,249.36. Note: BKC proceeds 276.00 were received and fwd to NOBC. Also, GIC's rolled over @ 1.45% to Nov 22 '13
- Paul Dulong moved his report, report accepted.
COMMITTEE REPORTS
Show Committee:
- Mary noted: Judges for 2013 National - The Barrie Club has already contracted with the following judges: Ekarat Sankunakup - Thailand - Dobermans and Chows, Dr. John Reeve Newson (Sunday and Monday Only), Dr. Steve Keating - American - Most recent breed - Pekinese (Saturday and Sunday only).
- Will consider adding others if can judge all breed.
- We need to get on this now. Suggestions can be sent to Show Chair Anne McDougall and will be brought up with the Show Committee & executive.
- Dave: I would also like to mention at this time if there are any volunteers that would like to give Anne a hand please give her a call
- Jenny: when are we voting on the judging panel - the names submitted and the Barrie Clubs roster?
- Anne asked if Jenny would do the ballots again. Lillian noted that we could vote online.
- Shirley: It is a National this coming year in Barrie?? If so I am suggesting that we get a Boxer Breeder/Judge....the panel mentioned about isn't exactly stellar.
- Discussion:
- Cut off date for judges submission was discussed as time is a factor in contracting a judge and asking the Barrie Club if they could also use them to reduce costs.
- Shirley: It is a National this coming year in Barrie?? If so I am suggesting that we get a Boxer Breeder/Judge....the panel mentioned about isn't exactly stellar.
- Jack: There are no working dog judges listed.
- Dave: Mary when does Barrie need this by
- Mary: I would suggest you have names in by the next meeting if possible - some of the judges suggested may already have assignments
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- Dave: Anne should be contacting the judges so people showing do not do it. The sooner suggestions are in the better.
- Anne: members give me names and contact info, I will contact them to see if they are available
- Anne: OK, so all suggestions in by Oct. I will contact them and the ballots can be ready for Nov.,, Back by Dec
Out of sequence discussion – AGM
- Jenny asked if the Oct meeting would be the first Monday in October
- Dave: Oct meeting will have to be the second Monday Jenny as we are announcing the AGM to follow the meeting and we have to give 30 days notice
- Discussion:
- Mike: SECTION 10 Annual General Meeting The Annual General Meeting (AGM) shall be held in June of each year in conjunction with the Specialty Show. The date of the AGM will be determined by the Executive. Members will be notified by mail at least thirty (30) days prior to the AGM. Board business may be conducted by mail through the Corresponding Secretary.
- Motion: Mary Curl: I make a motion that we have the Oct meeting on Tuesday Oct 9th with the AGM following. Seconded by Cindy Thomas
- Discussion:
- Mike: SECTION 17 “ Amendments to the Constitution General Amendments to the Constitution may only be made at the Annual General Meeting. Proposed amendments shall be submitted in writing to the Corresponding Secretary of The Club at least sixty (60) days prior to the Annual General Meeting. The proposal, along with a ballot, shall be published in the April minutes. The ballot is to be returned to the Corresponding Secretary prior to the Annual General Meeting. The ballots will be tabulated at the Annual General Meeting and the results will be made public at that time. A two-thirds (2/3) majority of the respondents is required to carry any proposed amendment. Voting by proxy shall not be permitted.
- Mary: That only covers amendments to the constitution not the timing of the AGM –
- Jenny: what do we do about Exec elections this is all tied in to the AGM
- Mary: From the ByLaws: SECTION F - Nominations and Elections Item 1 Nominations Committee At the February regular meeting a Nomination Committee will be set up by the Executive. This Committee shall consist of the Immediate Past President, the Vice President and one member from outside the Executive. Item 2 – Duties of Nominations Committee It is the duty of the Nominations Committee to select at least one (1) nominee for each Executive position. The Committee will also publish a request for further nominations from the membership in the February minutes. The Nominations Committee will prepare ballots to be used in the election process. The Executive will appoint the Chair following the closing of nominations. The Chair of the Nomination Committee and two scrutineers, chosen by The Club, will receive the election results from an independent outside source, as selected by the Executive, and report the findings to the membership at the June meeting. The results of the election shall be reported in the minutes of the June Meeting.
- Jenny: this is from amen bylaws 2011The minutes of the April meeting will contain the names of all nominees in alphabetical order, beside the position they have been nominated for. Ballots listing all nominees for each Executive position, as well as the Regional Directors, will be published with the April minutes. Names of the Candidates for Regional Directors shall be listed, indicating the Region and, if applicable, the area they will represent. The minutes and the ballots must be published to all members within ten (10) days following the April meeting. These ballots must be returned to an independent source, as selected by the Executive, before May 31st for tabulating and will be reported to the Chair of the Nominations Committee and the two scrutineers. The independent source will keep all correspondence related to the election for a period of one month in case a recount is asked for. The term of office for the President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer will be two (2) years. The election for President and Corresponding Secretary will take place in odd numbered years while the elections for Vice President, Recording Secretary and Treasurer will take place in even numbered years.
- Mary: Elections are no longer tied to the AGM
- Dave: I will ask that anyone voting against the Oct 9th meeting say yes other than that all non replies will be counted as yes. All those voting against please vote NOW
- Motion carried – no votes against
- Dave: Right now I am making a point I am the one running the meeting and the agenda has already been set if you have anything to say you will put up your hand in the form of double question marks
- Dave: As Linda is not here we will move on to trophies
Publicity: Linda Norris – No Report
Trophy Committee: Anne
- Anne: I hope everyone liked the trophies for the regional.
- Paul D: Job well done Anne
- Dave: I would like to extend a thank you to Arlene Wood for graciously donating a gift to the specialty judge at the regional
- Shirley: They were nice Anne. I have the leftovers in my van and will return them to you at Sudbury this weekend.
- Lillian: Anne - may have more stuff coming from the Stantial estate... recd a call saying they had a box of stuff
Awards Committee: Kristi Wagg – No report
Programme: Lillian –
- sent out to everyone earlier this month
Membership: Patti Gilmour
- Patti: An application for membership has been received from Melissa and Mike Mathers (Ontario). Both sponsors – Medley Small and Donna Schafer -- have been contacted. Please let me know if there are any concerns.
Discipline Committee: Frank Rouse (Not in attendance)
- Jenny reported for Frank: No Report
Obedience Committee: Marta Nettelfield -
- Sandra reported that Marta and Calypso finished their CD & CGN last weekend.
- Sandra: I wonder if we might include all the names of the new title holders on the website along with all the fancy winners
- Dave: contact Mary
Fund Raising Committee: Paul Medeiros –No Report.
Special Service Award: Debbie - No Report.
Reading of General Correspondence: Cindy Thomas
- Request received to host a BCC Regional Specialty from Medley Small on behalf of the Boxer Club of Western Ontario for October 20, 2013, in conjunction with the Elgin County shows.
- Jack: As mentioned that the Boxer club of Western ont. has put in an application to host the regional in London Ont next Oct.We have a new venue and there will be a reserved area for the Boxer people. (Oct after Thanksgiving)
- From Justin Burton: I just wanted to say thank you to the BCC for the beautiful Flowers that the club sent me after my surgery, they really meant a lot. If you could please thank the club tonight at the meeting I would be grateful. Regards Justin Burton EVERLONG REG'D
- From Anne McDougall - Thank you card on the passing of her Mother.
Good & Welfare:
- Lillian: Good & Welfare -- get well cards sent to Helen F., Justin B., Scott Mc.., Betty R. sympathy cards sent to Gloria B., Anne Mcd., Marta N., planters sent to Betty R., Justin B. Thank you rec`d from Betty R.
Old Business:
- Shirley: Regarding the BCC Regional Specialty this past weekend ...........the entry was very small, but the venue was excellent. The Boxer people all seemed in good spirits and were quite congenial. The luncheon was good as were the trophies.
- Anne: just want to thanks everyone who helped get the trophies where they were supposed to be and setting them up especially Shirley & Linda.
New Business:
- Cindy will be setting up a Facebook page for the BCCI
- Proposal from the Treasurer for membership fees and other issues related to our financial future will be available on the website (Members Only section) after the meeting. Please review this three part proposal as each part will be voted on at the Annual General Meeting
- Irene: Regarding Black Boxers
- Irene: there is a big discussion on black boxers and all the genetic classes I have taken, there is no proper lettering code for a black boxer. If it has one fawn hair on it, it is a brindle or it could be a seal brindle or a reverse brindle but not black and therefore it should be in the Boxer colour;
- Dave: Thx Irene I have calls into the CKC and are working on this
- Patti: Think a while ago a committee was formed (Eleanor Foley and Nora McGriskin) to deal with this but we have since lost Nora, and I believe Eleanor had been looking for their notes but can't find them.
- Dave: You are correct Patti for now we are working with the CKC to get things straightened out
- Paul Wilcox: What is the length of time for life membership
- Dave: Unless there is anything else I move the meeting adjourned. Seconded by Bill & Cindy
Next Meeting: October 9th, 2012 8:00 p.m. Ontario time followed by the AGM
