The Boxer Club of Canada Inc.
Minutes of the General Meeting held on Monday September 13th, 2010
The meeting was called to order at approx. 8:13 p.m. - on-line moderators. – Mary Curl then Paul Dulong

Attendance:
Marta Nettelfield, Shirley Bell, Anne McDougall, Bernice Langley, Patti Gilmour, Lillian Wainwright, Sandra Beck, Kevin Serjeant, Kristi Wagg, Paul & Mary Dulong, Kim Long, Bill & Helen Frankland, Joe Arruda, Bernice Langley, Norah McGriskin, Deborah Schenher

Mary asked if there were any errors or omissions: none noted.
Note From Jenny Catton:
1. I would like to thank Dave Gilmour for all of his valuable input & work on the BCC exec  for the last 2 years & look forward to meeting him again back here at one of our Specialties or out in  Manitoba one of these days at a show.
2. I would like to welcome Christine Burton aboard as her 2 year term as Vice –President begins. 
3. The results of the election as reported in the AGM minutes were: a. 30 votes were returned b. Christine Burton received 18 of these votes or 60% of the votes c. Erin Pottle received 12 of these votes or 40% of the votes d. I would like to thank both Christine & Erin for volunteering to run for this position.
From Dave Gilmour via Patti: Dave says thank you. It has been his honour to be on the executive for the past 2 terms.
Anne McDougall moved the minutes be accepted, seconded by Paul Dulong. Carried
Mary informed everyone that she was having problems with internet connection this night and if necessary Paul Dulong would take over.
No business arising from the minutes.
Treasurer’s Report   Paul Dulong: Paul had issues trying to paste the report in the chat room – report as follows:

• Treasurer's Report at Apr 30'10    - Receipts:  Membership  35.00, Prepaid Exp  34.00,  Award Dinners  105.00 & Catalogue Ads  153.00...   Disbursements: Trophy Fund  766.25,  CKC Fees  47.97, G/W  107.81,  Prizes  472.75   leaving a closing Cash Balance of  $ 6,861.79.
• Norah: The show comparison indicates 649 for VIP Suite why so much? Other years 225.00
• Paul noted - Sorry Nora different venue, different rates.  A three year comparison is up n the website.
• Anne noted that we are not going to that location again
• Anne: it was $300.00 a day  for 2 days plus tax
• Shirley noted that she didn't even know there was a VIP room
• Anne: no it was kind of hidden, if we had gone there again I would have made signs
• Mary noted that we would have done better if we had had catalogues to sell
• Marta noted: If one looks at the financial statement comparables, it's quite easy to identify the reason for the loss at this year’s Speciality.

TREASURER’S NOTE* It is now time to start thinking of Membership Renewals.  Renewal forms are on the website in the members Only Section in pdf, Word and rtf formats.
COMMITTEE REPORTS:
Show Committee   Anne McDougal  

• From Jenny: The ballots for the Sweeps judges are coming in slowly but surely, could you please  ensure that you get them to me by Saturday September 25 by email (cattonj@cogeco.ca ) OR by reg mail:  2679 Hardy Crescent, Oakville, ON, L6J 7C1.
• No report from Anne

 
(Paul Dulong Took over the meeting)

 Publicity  Linda Norris

•  I have been trying to get an ad together for the BCC specialty winners.  I am having a problem with Paul Oslach. He will not send the photos to the Boxer Ring until they have been purchased and now he wants $60 to send them  He won't answer my emails nor my phone calls.  Other photographers do this for nothing I would like to propose we try to find another photographer.
• Anne – I have already booked him for next year.
• Linda: could we then talk to him about this issue as it looks like I will be stuck with the sixty dollars
• a number were bought but not all.  I have done this before and had great co operation from the photographers. and when they send them they are in the correct format etc
• Sandra: when we have organized an ad, it was the winners responsibility ti get the photo to the publisher, perhaps your winners could send their own.

Trophy Committee

• Deb asked: has anyone found out what happened to the trophy sent to Rhianon Racette for Mercedes obedience award?
• Shirley said to ask Mike & Jenny
• Norah: It appears the club needs a new trophy chair
• Mary: anyone interested in being Trophy Chair may submit to me (Mary)  & I will pass it on to the executive
• Norah brought up the topic of trophy & plaque costs and suggested we tender for them.  Mary noted that we do check other prices and can continue to do so.
• Bernice noted that she tried other suppliers for years and we are getting the best prices from the Cattons

Good & Welfare:   Lillian Wainright

• G&W- Get well cards to Irene Ainslie, Patti Gilmur, Kim Tarrington - Sympathy card to Irene & Len Waddel,re: Isabel Levers.  Planter to Irene Ainslie, Patti Gilmour, Kim Tarrington.  Card of thanks from Irene, email of thanks from Patti.

  Programme Committee  Lillian Wainwright

• just congrats to all the boxers that have been out this summer in obedience

Membership   Christine Burton – report was sent to Mary

• Mary (from Christine): One new application was received from Jane & George Holicla sponsors;   Jenny Catton & Christine Burton   As no objection was received new probationary members; Linda, Daniel & Morrie Maislin
• The following have completed their  probationary period and, if there are no objections, be declared Ordinary members at the next meeting: Jennifer Bittner   & Lee & Mary Jane Nowak
• Christine expressed interest in passing on the Membership Chair Position:
• If anyone is interested in being membership chair please contact me (Mary)

Discipline Committee: Frank Rouse, No Report   

Obedience Committee  Marta Nettelfield

• Lillian asked if the Club is now eligible to hold Obedience trials
• Marta: Thanks to Sandra's efforts, yes.
• Sandra: Yes but I  believe we must hold one within 3 years

Fund Raising Committee Mary Curl

• I have not heard back from Royal Canin on sponsorship for the calendar so if any of you have ideas or contacts for some sponsors please contact me.

Secretary’s Note: I have since heard from Royal Canin and they will not be sponsoring our calendar this year.  If we cannot get sponsors there will be no calendar – please if you can come up with sponsors let me know.  We have the whole page that Royal Canin had that could be divided up into ads.

Correspondence: Shirley Bell

• thank you card from Clay Haviland...nothing else received
• also...I have been in contact with DR Luis Braz Rivus and he is willing to come to BCC in June to do heart clinic
• Mary asked if we new the cost
• Shirley: He is getting back to me with financial details.  I'll let club know when I hear

New Business – (out of sequence)

• Norah asked: What about a semen collection clinic also, any interest in that? I have contact ed 2 vet one is mobile they will get back too me with costs
• Mary: Let me know & I can put it in the minutes if you get the info in time
• Norah also wanted to know if the BCC should have a presence on KIJIJI as 8 pages of Boxers for sale on there. The BCC should have a presence directing puppy buyers too the BCC site for reputable breeders.  Unsuspecting buyers are being duped on that sight and we need too let them know the BCC exists
• Mary suggested we look into it and get back to the Club
• Marta suggested listing Rescue also

Old Business: 
From Jenny:
1. I have had a number of members request that we put up all documents that are to be filled in by the members in a Microsoft Word, and pdf forms. However we must also put a link, & instructions to the site, on how the members can download from www.openoffice.org to download the free open office suite. This includes word, excel, PowerPoint, access programs. It is put out by Oracle 7 all the schools have gone to it to save buying 1 license per 1 machine for Microsoft Office.

2. This way all members can open the documents that we create in Microsoft office (Word, excel, etc) & edit them & send them back.

• Mary suggested that the documents be put up in rtf format – any word processor should be able to open that. 

Motion to adjourn: Bernice Langley moved we adjourn, Deborah Schenher seconded
Next Meeting October 4th.
Trophy Breakdown for Specialty Show:

Cost of plaques