The Boxer Club of Canada Inc..

Minutes of the General Meeting held on Monday October 6th 2008

The meeting was called to order at 8:02 p.m.

Mike Catton acted as on-line moderator.

Attendance: (caveat: if I missed any members please contact me (Mary Curl) and I will add you on to the list for this meeting)

On-line:  Jenny and Michael Catton, Paul & Mary Dulong, Norah McGriskin, Karen Parton, Lori Roper, Shirley Bell, Kristi Wagg, Frank and Betty Rouse, Joe & Joan Drury, Patti Gilmour, Medley Small, Kevin Serjeant, Marta Nettelfield, Eleanor Foley, Mary Curl, John & Lori Roper, Francine & Jim Gillanders, EleanorFoley, Sheila McAvoy,  Bernice & Bill Langley, Joe Arruda, Christine & Justin Burton, Barry Green,  Bill & Helen Frankland, Serge Paquet, Stav Laloudakis, Cheryl Hickson,  Shelley Clark, Gloria Bracchetti, Dave Gilmour

Minutes

• Mike asked if there were any errors or omissions.
• Paul Dulong noted: Subsequent to my posting of the Treasurer's report, a couple errors were found.
• Revised Treasurer's Report at Aug 31'08 - Receipts: Membership (550.00), Charitable donations 242.00, Bank Interest 205.17, reduction in investments 1,028.35, Total receipts $ 925.52…. Expenditures: Plaques & Awards 729.60, Postage & supplies 198.29, Good & Welfare 167.88, Banks Fees 103.34, Total Disbursement $1,199.11... Special Activities: DINNER Revenue 1,790.00 less cost 2,739.38, SPECIALTY SHOW Revenues 3,807.80 less costs 4,428.90, AGM costs 204.75 ...Net change for period (2,048.82) leaving a closing bank balance of $2,307.82 ..... NOTE: These are changes for the period and do not necessarily reflect the total picture for Special Activities....... See the minutes for the complete Financial picture to date as well as the results for the Specialty Show.
• Mike called for a vote to accept the minutes as amended.
• Anne McDougall so moved
• Jenny Catton seconded
•  passed.

Business Arising From The Minutes

• Mike asked Mary to announce the results of the vote to move the 2009 BCC Regional Specialty to Erie shores.
• Mary responded: The motion was defeated - For the motion: 24 votes, against the motion: 40 votes, abstained: 2. Number or eligible voters: 178, Number of votes: 66. Complete results can be seen at http://www.boxerclubofcanada.com/info/vote_oct_08.html

Treasurer’s Report

• Submitted by Paul Dulong:
• Treasurer's Report: Treasurer's Report at Sept 30'08 - Only change for the period is Expenditures: Good & Welfare 52.55, leaving a closing bank balance of $2,255.27 ..... NOTE: The year to date numbers which appear with the minutes, are changes in cash for the year and do not necessarily reflect the total picture for Special Activities....... The Regional Show results do not take into account adjustments of $1,340.50 brought forward from prior years.
• Out of Sequence Discussion:
• Paul Wilcox asked if the motion re: Erie Shores could be brought up again in the future.
• Mike answered: Once a motion has been dealt with and voted on, it can't be brought up again in its same form. A different motion can be brought forward
• Mary suggested that any other proposals should go to the Show Chair first.
• Shirley suggested that if the motion was brought up at a later date with a different year for the change the outcome could be very different.
• Norah asked: Are we going too change the dinner format as Anne stated
• Mike answered: We are going to look at everything
• Mike thanked everyone who voted. We had over one third of the eligible voters take part in the voting. This is quite high for the BCC. 
• Mike also stated: This method of voting is going to be looked at for major votes. It seems like a workable way to conduct a vote and to have the highest number of people take part.
• Kevin Serjeant: Do we have the HI under contract for 2010
• Anne answered: No.
• Mike asked if Paul would move his report
• Paul moved his report
• Jenny seconded
• Vote taken - accepted

• Norah McGriskin asked: Do we have GIC.S reported in the financial statements.
• Paul Answered: Yes and (later in the log) responded with: The GIC which matured in July, has been reinvested in two separate GIC's,,,,$2000 and $3000 at 4.00% for two years. The balance of $1028 has been credited to the account.

COMMITTEE REPORTS

Show Committee.

• Anne reported:
• It is time to nominate the judges for the BCCI Ontario regional for 2010.
• each nomination must be accompanied with a bio
• that the person you are nominating is free and willing to judge
• the date is June 6th 2010.
• if the bio is not with the nomination it will not be on the ballot
• you have until Dec 1 2008 to nominate the person of your choice

• Norah stated: Show chair person should ask for Bio,s and expenses, the only issue the nominator should ask is are they available.  L:illian agreed.
• Mike: We go through this every year. If you want to nominate a judge you must follow the Show Chair's direction and that is clearly stated above.
• A discussion ensued regarding contact with potential judges by exhibitors.
• Mike Catton: This issue has been dealt with. Follow the Show Chair's direction if you wish to nominate a Judge.

Publicity Committee.  – No report

Membership:

• Cheryl Reported:
• Members who have completed their probationary period:
• Barb & Charles Carroll – Sponsors Helene Rose & Medley Small Natasja Fischer – Sponsors:  Dave & Patti Gilmour and Josie O’Reilly
• NOTE: one year probationary period has been completed, if no objections are received before the next regular meeting, the proposed members above will become regular club members
• New Probationary Member(s) Approved:
• Amelia Garbutt – Sponsors Anne McDougall and Francine & Jim Gillanders
• NOTE: RENEWAL FEES FOR 2009 ARE DUE * Jan. 1, 2009
• Members whose fees have not been received by January 1st shall be considered Non-Active Members and must pay a fine/penalty of $10.00 and complete the Renewal form in order to become an Active Member... The Renewal form must be received by the Treasurer no later than Jan 31st of the incoming year. If the Renewal Form and fine/penalty are not received by the Treasurer by January 31st, the membership will be considered lapsed and the member must re-apply to join the Club.
• Sheila asked: Are there other ways to pay our membership dues other than mailing a cheque? like email money transfer or on line or something
• Cheryl answered: renewals can be paid for by email transfers and paypal. Please see the new form available on line now

Reading of General Correspondence
  Sheila Reported:

• We had a thank you card from Verena. I was not at the last meeting but think Mary submitted that for me
• Monika Pinsker asked me to change the date of the BCC Regional to April 2,3,4 & 5th was the Renaissance show. It was originally April 10th. Any issues with this?
• Lillian Wainwright: which date for the regional... you give 4 days   
• Sheila:  I have asked Monika for the specific date on that. Is there an issue with any of the dates? No issues noted.
• Also...Mary and I are going to change the applications to reflect what I actually have to submit to the CKC as the forms do not ask for all the info. They will be revised very soon (as soon as we have time to do them).

New Business:

• Barry Green: I would like to request a booster for the United Kennel Club Show. Montreal Nov 29th.
• Mike asked if there were any objections: No objections to the Booster - good luck, Barry
• Norah McGriskin:  Is anyone aware of a new Boxer Club being formed
• No one has heard of another Boxer Club being formed.

• Mary Curl – Proposal: -
• To create the position of Fund Raising Chair (co-ordinator)
• Duties:
• To oversee with the raising of funds for National Specialties no matter what area they are in
• To create a committee for the raising of such funds that reflects the 'National' membership of the Club
• To, with the help of the committee, come up with ideas for fundraising and implement them
• To encourage the participation of all members in supporting the National Specialty, no matter what area it is in.
• Mike asked if this would be a nominated position.
• Mary answered:  Committee Chairs are appointed by the Executive. I would hope for volunteers that could be chosen from
• Mike asked for comments:
• Chris Marko: Position should rotate with the National and draw from that membership
• Mary stated: The position would be as a co-ordinator and should have committee members from all over. Each National should be treated equally as far as this committee would be concerned. obviously the input from a committee member from the region where the National is being held should be considered strongly
• MIke asked if anyone was interested in helping out (anywhere in the country) either as the Chair or as a Committee member?
• The following people expressed interest: Stav Lalodakis, Lori & John Roper, Laura King, and (after the meeting adjourned) –  Karen Parton.
• Chris Marko:  If Alberta holds a National they keep all the $$$$ correct
• Mary: The Club that puts on the National keeps whatever monies they raise. Any monies raised by the committee should be spent fully on that National - say for trophies. Each Club that puts on a National has to send an accounting for the show to the Club - that would not change
• Mary said she would keep track of volunteers and report back later.

• Anne McDougall: I would like to see what trophies are available for the Specialty, this year,, class trophies that is
• Mike asked: Anne are you talking about trophies or prizes?
• Anne: Prizes, for the classes
• Mike said he would e-mail new catalogues to Anne

Good And Welfare

• Lillian reported: card sent to Judy Wilcox; card & planter sent to Michelle St Pierre.  
• Please let me know if anyone else is ill
• Frank and Betty noted:  Be: Ben deBoer is back in the hospital in Oakville

Old Business

• None

Sheila McAvoy moved to adjourn
Stav seconded
Motion passed

Meeting adjourned at 9:35 p.m.

Next Meeting: November 3rd, 2008 – 8pm Ontario time