THE BOXER CLUB OF CANADA INC

The Boxer Club of Canada Inc..

Minutes of the General Meeting held on Monday September 8^th 2008

The meeting was called to order at 8:00 p.m.

Mike Catton acted as on-line moderator.

Attendance: (caveat: if I missed any members please contact me (Mary Curl) and I will add you on to the list for this meeting)

On-line: Anne McDougal, Barry Green, Chris Marko, Doris Avery, Eleanor Foley, Erin Pottle, Frank & Betty Rouse, Gord & Deb Graffmann , Helen Frankland, Helen Rose, Jenny and Michael Catton, Joe Arruda, John & Lori Roper, Josie O'Reilly, Justin & Christine Burton, Karen Knox, Kevin Serjeant, Kim Bow, Kirstan O'Brien, Kristi Wagg, Laura King, Lillian Wainwright, Linda Norris, Mary & Paul Dulong, Mary Curl, Michelle St Pierre, Monika & Walter Pinsker, Norah McGriskin, Paul Dulong, Paul Wilcox, Rhoda Ace, Richard Tarrington, Rick Arruda, Sandra Beck, Serge Paquet, Sharon Berry, Shirley Bell, Stav Laloudakis, Verena Jaeger

Minutes

Jenny asked if there were any errors or omissions. – None
Mike called for a vote to accept the minutes
Vote taken - passed.

Business Arising From The Minutes

None

Programme

Lillian – The programme is on the website – please read.
Programme is: Judges must prioritize and uphold the standards as intended by the parent club. By Patricia H. Gilbert

Treasurer’s Report

Submitted by Paul Dulong:
Receipts 1,755.47 Disbursements -1,353.56 Net Dinners -1,051.75, Show -1,204.23, AGM -204.75 Net Change -2,048.82, Closing Bank Balance 2,307.82.....See the minutes for complete details including the show results.

Questions:
Anne: Did we make a profit at the show? Paul answered – No there was a loss of $378.40

Paul moved his report
Mary C seconded
Vote taken - accepted

Secretary’s note: Paul has since found that the figures were in error and has provided me with a corrected Financial Statement which is included with these minutes and was posted to the Members Only site Sept 11, 2008.

COMMITTEE REPORTS

Show Committee.

Anne reported:
Kevin Smith from canine show services has given us a quote for doing the show secretary duties next year, he would charge $1.75 per dog, .that includes someone at the show to handle everything.
That price does not include ribbons, postage, premium list (Mary C will do) and he will also look after distributing the premium list and put it on his web site.
I think we should go with Kevin as the new show sec
I did get another quote and it was not suitable at all for our needs.
I have asked Paul Oshlach to be the show photographer for 2009
A discussion regarding the Show Photographer was held as some people were not happy with the photos from last year.
Anne reported that she had already asked Paul.
Lillian wanted to know if we could get out of having the show at the Holiday Inn next year. Anne answered that we can and they will refund out deposit and if we go elsewhere we can go back to the Holiday Inn later.
Mike stated: Anne - as there is an issue as to where the show is going to be held, we should hold off with Kevin until it is determined if we are going stand alone or with an all breed show
Helen asked if we can we see the quotes for show secretary services that you have received, as well as quotes from photographers. –
Anne answered: the quote for the other show sec was for what they call a show in the box - they do all the paper work and send it to the venue in a box, we are responsible for everything at the show they then do all the recording.
Josie mentioned that the Alberta Kennel Club spent a very small amount on mailing premium Lists as pretty much everyone is able to download and print them.
Anne mentioned that we mailed Premium Lists to all members.
Mary C confirmed that and stated that we must mail to every member as it was voted on and passed at the AGM previously.
Mike noted that to change that we would have to vote again at the AGM.
Lillian noted: I believe that under the const. email is considered mail - so could all the members with email be sent an email premium list?
Mike: Good point – we will look into this.

Anne moved her report
Michelle seconded it.
Vote taken – Accepted.

Publicity Committee. Submitted by Linda Norris:

Linda reported: I am in the process of finding a photographer that will do video for the parade of Champions
Stav offered to provide the names of a few photographers to video.
Helen asked if the Show Photographer could do it and Linda answered that she is looking into that but has not heard back from him yet.
Helen said that we need to get one Photographer that can do both. Mike asked Linda to look into it.

Linda moved her report
Vote taken – Accepted.

Trophy Committee - agenda item: Linda Norris: LOM certificate/trophies

Mike: The LOM trophies are being made now. They should be available very shortly
Linda: Will those trophies include all of the LOM dogs
Mike: Yes The plaques are laser engraved granite
Laura asked if Eve’s plaque has been done. Mike answered that is was ready to go.
A discussion was held regarding the LOM plaques and why they were not available at the Awards dinner in June. Mike stated that there were equipment problems.

Membership:
Mary C reported for Cheryl who could not attend.

New Probationary Members Approved:
Robert & Susan Charron – Sponsors: Debbie Allardyce and Barry Green
Natasja Fischer – Sponsors: Dave & Patti Gilmour and Josie O’Reilly
New Applications for Membership:
Derek & Vicky Morrison – Sponsors: Anita Hunter and Walter & Monika Pinsker
Sandee & Colin Phillips – Sponsors: Rhoda & Wally Ace and Peter & Linda Lariviere
Amelia Garbutt – Sponsors: Anne McDougall and Francine & Jim Gillanders
Rebecca Boyle – Sponsors: Don Schaffer and Irene Waddell

Note from the Mary C - If you have moved or changed your e-mail address you MUST contact either the Membership Chairperson or myself so that the Membership List can be updated.

Mary C moved the report
Helen Rose seconded it
Vote taken – accepted

Reading of General Correspondence
Mary C reported for Sheila:

Sheila received a thank you note from Verena. Note from Mary C: Sorry I don’t have a copy at this time.

Good And Welfare

Lillian reported that she sent planters/cards to Cattons, Verena & Deb Schenher
Please let me know if anyone else is ill

Obedience Committee:

No report

Old Business

Betty Rouse reported: I still have boxes of old club records etc. that I want to get rid of. They should go to the Secretary but I will give them to whoever comes for them

New Business: Agenda item: Lillian Wainwright: Proposal from Erie Shores re: Specialty Shows
The proposal is up in the Members only section of the website at http://www.boxerclubofcanada.com/MembersOnly/Info_Docs/Erieshores.html and was announced on the BCC Yahoo List on Monday Aug 25 at 9:42 p.m. It is also attached to these minutes as an addendum.

As noted in an e-mail from Mike to the BCC Yahoo List there will be no vote on this issue tonight.

Mike thanked Lillian for the proposal and asked if she would please put it in the form of a motion

Moved by Lillian: Regarding my proposal (Item for Discussion for September 2008 BCC Meeting re: Holding the Specialty with Erie Shores for 2009) I put it into a motion that we move forward on (this). She also clarified that her proposal to move the Specialty is for 2009.

Seconded by Paul Dulong

A lively discussion ensued on the motion, the main points of which are as follows:

Some members said they did not receive the proposal (see above)
Some felt we should vote at this meeting
Mike asked Lillian if she wanted the motion to stand as is or split it.
Lillian: I believe that it should stand as one motion - as Anne has already talked to Kevin about being show super. If we try Erie Shores for next year and do not like it, we can always look for another venue... but it would be a saving of $$$ and would give the exhibitors a chance at 5 sets of point, and not lose our priority date
Anne stated that she would have to check with the Holiday Inn to see if they would wait another month for our decision.
Mike stated that the vote will take place as soon as we can get the info about priority dates etc that we have to have confirmed so we can make an informed decision. We need to know about the possible loss of the priority dates - in writing from the CKC etc so we can make an informed decision.
Mike asked for a volunteer to do the legwork getting the info from the CKC. Helen volunteered. (Please see the answers at the end of the minutes)
Norah noted: If a proposal is too be made it should be for 2010 not 2009 and Most have not read the proposal, this should be well thought out just a spur of the moment deal
Mike noted: The website and the email list are the BCC means of communication that is where we go for info. It is up to the members to read what is posted there
Lillian: I am making the motion for 2009 - as common sense says this club cannot run another show in the red....
Monica: Lillian, although I would have liked more information, I have to agree with the financial burdens that the Club is facing
Mike: This is a very emotional and important issue and we have to be well informed so we can make the proper decisions. Lillian has done a good job in the proposal but we need to get the CKC info confirmed
The issue of Native blockades in the area of Erie Shores was brought up
Norah: We have a location for 2009, perhaps we cancel the dinner to save funds, however at the same time we need not rush to a decision till 2010
Graffmann: RRoO Sec.6 page 60: A motion to postpone must be made & voted on.

Mary: If it is required to have a motion to postpone - I so move until we have the info from the CKC and all members have a chance to read the minutes and addendum.
Jenny seconded
Vote taken – 22 for the motion – 8 against – 1 abstained. – Motion carried – the vote on Lillian’s motion will be postponed to the next meeting or until we get the information we need from the CKC

Secretary’s Note: I count 46 members attending, (including the person that made the motion and the person who seconded the motion, at this meeting – 31 voted or voiced an abstention.

Back to the discussion:

Norah stated: We need other proposals not just one to choose from
It was noted that Norah could do her own proposal for a different site
Mike noted that we have to act on the issue as there has been a motion put forth.
It was suggested that more fundraising be done to help offset a shortfall
Mike noted that it’s not just the fundraising. We do raise funds. The problem is the dinner; we have to pay for 60 dinners even if two people come to the dinner.
Supporting the dinner and the expense of it ($40/plate) was discussed. It was suggested that we rent a room and the members pay for their own dinner nor rent a Hall and have it catered.
The merits of having 5 sets of points at the venue if we moved to go with a all breed club were discussed.

Mike adjourned the meeting at 10:26 p.m.

Next Meeting: October 6th, 2008 – 8pm Ontario time

ADDENDUM:

Item for discussion at the September 2008 meeting via Lillian Wainwright

Subject: Information For Clubs Interested in Holding Specialties with Erie Shores Kennel Club

INFORMATION REGARDING ERIE SHORES 2009 SHOW

Erie Shores will be holding an outdoor show, June 4, 5, 6, & 7, 2009 at the Caledonia Fairgrounds, Caledonia, Ontario. The site of the show is on the banks of the Grand River in the town of Caledonia, within walking distance of restaurants, stores, etc.

2009 will be the 47th, 48th, 49th, and 50th show for Erie Shores Kennel Club.

Erie Shores has 3 large rings with a 30 X 60 foot tent for the regular show. The specialties are held in a separate area not far from the regular show and a large tent is in place for the specialties.

The club puts on a barbecue for the exhibitors on Friday, after Best In Show. We hold an eye clinic on the show site with a licensed opthalmologist. We are still planning other events to make the show as enjoyable as possible for our exhibitors.

JUDGES:

So far the following judges have agreed to judge at Erie Shores for 2009. The panel is in the process of being approved by the CKC.

Johan Becerra - Hernandez, Puerto Rico - Mr. Becerra has had Great Danes, Neopolitan Mastiffs, and is now currently breeding Basset Hounds under the Beclove Kennel name. Mr. Becerra is approved to judge all breeds and judges internationally.

Peggy Beisel- McIlwaine, Michigan, USA - Mrs. Beisel-McIlwaine is a terrier breeder who has judged many terrier specialties and is licensed to judge Groups 4 & 7. She will be judging at Westminster in 2009.

Adriano Bosa, Argentina - Mr. Bosa is licensed to judge all breeds. He has bred Afghans, Beagles, Cocker Spaniels, Irish Setters, Labs, Dobermans, and Poodles. Mr. Bosa is an internationally sought after judge.

Dr. Anthony DiNardo, Connecticut, USA - Mr. DiNardo is a Doberman breeder who is licensed to judge Groups 1, 2, 3, 5, & 6. He has also bred Great Danes and Rottweilers.

Robert Ennis, New York, USA - Mr. Ennis is a Cocker Spaniel breeder who will be judging the Sporting Group at Westminster in 2009. Mr. Ennis is licensed to judge Groups 1 & 5.

Ramon Podesta, Chile - Mr. Podesta is a very respected judge who has judged all over the world. He has bred German Shepherds, Afghans, Bassets, Beagles, Whippets, Borzoi, Old English Sheepdogs, Schnauzers, Shih Tzus, and Poodles.

Subject: RESPONSIBILITIES OF THE SPECIALTY SHOW CLUB HOLDING A SHOW WITH ERIE SHORES

JUDGES:

If you are providing your own judge for your specialty that will be fine. If you require help in finding suitable lodging we will be more than happy to help and you may even be able to have your judge stay where the judges from Erie Shores are staying, as long as there is room. Your judge will be fed lunch along with the Erie Shores judges while judging for you.

In the event that you wish to use one of the judges hired by Erie Shores then there will be a fee of $2 per dog from your specialty to help cover the costs of the judge.

RING STEWARDS: If you would like to provide your own ring steward that will be fine. Otherwise Erie Shores will provide a ring steward.

CATALOGUES: You are more than welcome to include your specialty in a separate section of our catalogue at no charge. The exhibitors may appreciate only having to buy one catalogue for the entire weekend. However, if you would like to have a separate catalogue that will be your club's responsibility.

BOOSTERS: Each specialty club may hold ONE booster on any day of your choice. Erie Shores will give a rebate of $5.00 per dog and will provide rosettes for BOB, BOS, BW, WD, WB, & BP. In return we ask that you provide prizes for at least BOB, BOS, BW & BP.

SPECIALTY ENTRY FEE: The entire entry fee will go to the specialty club with the following deductions taken from it: CKC fees, Show Secretary fees, costs of ribbons and rosettes, and a $2.00 per dog fee if you use one of Erie Shore's judges.

Subject: Accommodation & Banquet Facilities at Erie SHores 2009 Show

ACCOMMODATIONS FOR EXHIBITORS

Caledonia is a small town with little in the way of lodging that will take dogs. Erie Shores uses a couple of Bed & Breakfast Inns for our judges.

Luckily, the Mohawk College, Hamilton, rents out its residence in the summer and allows dogs. They enjoy having the dogs. The college is about 20 minutes from the show site. There are no rooms on the main level but the residence does have an elevator. Breakfast is included in the cost. Children under 12 stay for free. The cost for one or two people is $75.00, three people is $80.00 and 4 people is $85.00. Breakfast is from 6:00 AM to 11:00 AM.

If you do decide to have your exhibitors stay at Mohawk College please ask them to be considerate. It is so hard to find motels/hotels which take dogs. It only takes one careless person to ruin it for everyone else. According to the conversation that one of our members had with the college - they love dogs. Please help us keep it that way.

BANQUET FACILITIES

There are many choices for banquets depending on the number of people who will be attending.

CANADIAN HERITAGE WARPLANE MUSEUM (20 minutes from show site)
www.warplane.com
There are 4 different areas where banquets are held. They range in capacity from 42 people to 1500 people. You would have to look at the website to see what is available. Other specialties have held their banquets at the Warplane Museum and were very pleased.

THE GINGERBREAD HOUSE (15 minutes from the show site) This is where most of our judges for Erie Shores stay. We have been very pleased with the care and feeding of our judges at this B&B through the years. They can accommodate up to 52 people and serve wonderful food. They also allow you to put up a tent outside so that you can bring your dogs and leave them in their crates under the tent while you dine. This is a charming place situated on wooded acreage.
Their website is www.thegingerbreadinn.com

THE BROECHELER INN (20 minutes from the show site) www.thebroechelerinn.com We lodge our judges here as well and have had great feedback. They can accommodate 42 people for banquets. The innkeepers serve great food and have a bakery. The Inn is beside a soccer field and is on a huge acreage.

GRAND RIVER DINNER CRUISES (10 Minutes from the show site)
www.grandriverdinnercruises.ca This is a 3 hour cruise on the Grand River. The boats can accommodate 60 people and the Belle is the largest of the boats and would have a little extra room to allow for trophy tables, etc. The 2008 cost per person was $38.00 per person for 3 course beef dinner with homemade bread and the cruise. It is a unique and relaxing experience.

CATERED MEAL OR BARBECUE ON THE GROUNDS - This is another option available on a first come first serve basis. The building where we hold our eye clinic (the Kinsman Building) is often used for dinners and banquets. It can accommodate up to 100 people and is on the show grounds. There is a fee for using the building.

Another option is holding you banquet under the specialty tent (a better choice than the main tent as you would have to wait for BIS to end before you could start to set up). There are several caterers in the area who would be happy to provide your meal. If you are interested in having your banquet catered just let me know and I will put you in touch with some of the area caterers.

These are just a few ideas. In the event that you wish to hold your specialty with us and would like to use facilities on the show site, please remember that it will be on a first come first serve basis. Your club may not be the only one wishing to use the building or the tent so I would suggest that if you are interested then you must make arrangements as soon as possible.
_________________________________________________________________________________________________________________________

Answers from the CKC regarding questions that were brought up:

We can keep our priority dates no matter where or when we have our show.
The Boxer Club of Canada is a National club therefore, the area of operation is all of Canada
The Specialty Club does not need to have a membership with the All Breed Club in order to hold a show in conjunction with them, unless it is a rule that the All Breed Club